Executive Operations Coordinator
Buzznation - Experience MarketingBengaluru, Republic Of India, IN7 days ago
Job descriptionAssist with development of reports, dashboards, and executive updates. Track key deadlines, deliverables, and strategic priorities. Handle expense reports, purchase orders, and budget-related administrative tasks. Maintain and organize confidential files and documentation. Support the daily operations of the Executive Office as needed. Coordinate logistics for high-profile events, meetings, and executive engagements. Liaise with production, operations, marketing, and client-service teams to ensure the Executive is fully briefed and prepared for event-related responsibilities. Support special projects led by the Executive, including cross-functional initiatives and strategic planning activities. Assist with onsite event coordination when required (travel may be necessary). Draft professional correspondence, presentations, and internal communications on behalf of the Executive. Build and maintain strong working relationships with internal departments, partners, and clients. Ensure clear, timely communication of updates, decisions, and actions to relevant teams. 3–5+ years of Executive Assistant or senior administrative support experience. Experience working in a global business environment; Excellent written and verbal communication skills. Strong proficiency in Microsoft Office Suite and / or Google Workspace; Ability to manage shifting priorities and operate effectively in a fast-paced setting. High level of discretion and professionalism when handling sensitive information. Previous experience supporting senior executives or leadership teams. Experience coordinating international travel and supporting onsite event operations. Strong organizational and project coordination skills. Ability to anticipate needs and take initiative with minimal direction. Exceptional organizational and planning skills Proactive mindset and problem-solving ability Strong communication and interpersonal skills High attention to detail Ability to multitask and manage competing priorities Cultural awareness and global mindset Professionalism, discretion, and integrity Opportunity to support a senior leader in a globally recognized events company. Exposure to international operations and world-class events. A dynamic, collaborative, and creative work environment. Competitive compensation and benefits package.
Company Description
About Us
We are a global leader in events, conferences, exhibitions, and experiential marketing. With teams and clients across international markets, we deliver high-impact, memorable experiences that connect brands with audiences around the world. We pride ourselves on creativity, precision, and seamless execution.
Role Overview
The Executive Assistant (EA) provides comprehensive administrative, operational, and project support to a Senior Management Executive in a fast-paced and highly collaborative environment. The EA will act as the Executive’s right hand—managing schedules, coordinating global communications, assisting with event-related deliverables, and ensuring that priorities are executed efficiently.
The ideal candidate is proactive, detail-oriented, and comfortable working across cultures, time zones, and business functions. This role requires strong communication skills, a high degree of professionalism, and the ability to remain calm and organized under pressure.
Key Responsibilities
Executive Support
- Manage the Executive’s calendar, meetings, and commitments across global time zones.
- Coordinate domestic and international travel, including flights, accommodations, visas, itineraries, and event schedules.
- Prepare meeting agendas, briefing documents, presentations, and follow-up actions.
- Review, prioritize, and organize incoming communications and requests.
- Serve as a trusted liaison between the Executive and internal / external stakeholders.
Operational & Administrative Support
Event & Project Coordination
Communication & Stakeholder Management
Qualifications
Required
events industry experience is a plus.
familiarity with project management tools (e.G., Asana, Monday.Com) is beneficial.
Preferred
Key Competencies
What We Offer
Create a job alert for this search
Operation Executive • Bengaluru, Republic Of India, IN
Related jobs
- Promoted
Operations Coordinator
Griffith FoodsBengaluru, Karnataka, India Job Description : Temporary Operations Coordinator – Middle East Support (India-Based).Temporary Operations Coordinator.One year (Extendable based on performance and business needs).Regional Supply ...Show moreLast updated: 18 days ago
- Promoted
Executive- Tolling Operations
SikaBengaluru, Republic Of India, IN Sika is a specialty chemicals company with a globally leading position in the development and production of systems and products for bonding, sealing, damping, reinforcing, and protection in the bu...Show moreLast updated: 4 days ago
- Promoted
Executive Assistant
UnacademyBengaluru, Republic Of India, IN Position : Executive Assistant.Unacademy is India’s leading learning platform, empowering millions of learners to achieve their goals.
We are building the future of education through technology, inn...Show moreLast updated: 30+ days ago
- Promoted
Executive Coordinator to the MD
VibgyorBangalore Urban, Karnataka, India Vibgyor, with over 50 years of expertise in transforming residential spaces, is dedicated to delivering bespoke, customised designs that reflect your unique style and vision.Specialising in end-to-...Show moreLast updated: 10 days ago
- Promoted
Operations Executive
HINDCO Consulting ServicesBengaluru, IN Manage day-to-day operations of the business related to specific task and business function assigned.Collaborating with various teams to facilitate seamless communication and operational alignment....Show moreLast updated: 19 days ago
- Promoted
- New!
Warehouse Operations Coordinator
Fresh PlatterBengaluru, Republic Of India, IN Job Title : Operations Executive.Location : Cheemasandra, Bengaluru.Reports To : Operations Manager.Fresh Platter is a fast-growing agritech company revolutionizing India’s fresh-produce supply chain....Show moreLast updated: 22 hours ago
- Promoted
Executive Coordinator to the MD
ConfidentialBengaluru / Bangalore, India Vibgyor, with over 50 years of expertise in transforming residential spaces, is dedicated to delivering bespoke, customised designs that reflect your unique style and vision.Specialising in end-to-...Show moreLast updated: 4 days ago
- Promoted
Executive - Onboarding Operations
OnsurityBengaluru South, Karnataka, India Onsurity is a rapidly growing employee healthcare benefits platform that provides flexible and customised healthcare subscriptions for SMEs, start-ups, and enterprises.
We believe that access to hea...Show moreLast updated: 4 days ago
- Promoted
Executive - Operations
SmartQBengaluru, Karnataka, India We go many miles beyond the F&B industry into capturing hearts and making a real difference by resolving the root cause of the business problem.
At the core we strive to understand our clients' requ...Show moreLast updated: 18 days ago
- Promoted
- New!
Executive Operations Specialist
ArrowheadBengaluru, Republic Of India, IN YOU MUST APPLY HERE TO BE CONSIDERED.CEO focus on what matters most.Think of this role as part strategist, part operator, part communicator — and all about making things happen to take Arrowhead to...Show moreLast updated: 22 hours ago
- Promoted
Executive -Operations
ConfidentialBengaluru / Bangalore, India We go many miles beyond the F&B industry into capturing hearts and making a real difference by resolving the root cause of the business problem.
At the core we strive to understand our clients' requ...Show moreLast updated: 22 days ago
- Promoted
Go To Market (GTM) Digital Operations Coordinator
ConfidentialBengaluru / Bangalore, India By clicking the 'Apply' button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Tak...Show moreLast updated: 22 days ago
- Promoted
Go to Market (GTM) Digital Operations Coordinator
ConfidentialBengaluru / Bangalore, India By clicking the 'Apply' button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Tak...Show moreLast updated: 11 days ago
- Promoted
Senior Executive Alliance Operations
ConfidentialBengaluru / Bangalore, India Ascendion is a global, leading provider of AI-first software engineering services, delivering transformative solutions across North America, APAC, and Europe.
Ascendion is an ally for enterprise dig...Show moreLast updated: 22 days ago
- Promoted
Executive -Operations
SmartQBengaluru, Karnataka, India About SmartQ : We go many miles beyond the F&B industry into capturing hearts and making a real difference by resolving the root cause of the business problem.
At the core we strive to understand our...Show moreLast updated: 30+ days ago
- Promoted
Sales Operations Coordinator
ConfidentialBengaluru / Bangalore, India At Advarra, we are passionate about making a difference in the world of clinical research and advancing human health.With a rich history rooted in ethical review services combined with innovative t...Show moreLast updated: 3 days ago
- Promoted
- New!
Executive Operations Coordinator
Presidency University BangaloreBengaluru, Republic Of India, IN Job Description : Admin Executive (Full-Time).The Admin Executive will provide administrative, operational, and clerical support to ensure smooth day-to-day functioning of the office.The role requir...Show moreLast updated: 20 hours ago
- Promoted
- New!
HR Business Operations Coordinator
PixisBengaluru, Republic Of India, IN We are seeking a dedicated Global HR Operations Partner with proven startup experience to join our innovative team.As the Global HR Operations Partner, you will play a pivotal role in managing and ...Show moreLast updated: 22 hours ago