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Administrative Officer

Administrative Officer

ConfidentialHyderabad / Secunderabad, Telangana, India
9 days ago
Job description

Designation : Administration Officer

Location : Hyderabad

Position Summary :

The Administration Officer will be responsible for providing comprehensive administrative support to ensure the smooth functioning of the Delhi office. The role includes managing front-office operations, travel and hospitality coordination, supporting HR processes, maintaining office infrastructure, and contributing to a well-organized and welcoming work environment.

Key Responsibilities :

Front Office & Communication :

  • Manage reception duties including handling incoming calls, welcoming visitors, and directing queries to appropriate departments.
  • Provide courteous and efficient support to clients, staff, and external guests.
  • Support a team based in Hyderabad and Bangalore and work closely with the Director / other senior members of the team along with Office Manager

Travel & Scheduling :

  • Organize domestic and international travel bookings including flights, hotel accommodations, car rentals, and visa arrangements.
  • Assist Directors with meeting scheduling and calendar coordination as needed.
  • Facilitate temporary accommodation arrangements for project teams during deployments.
  • HR & Attendance Support :

  • Assist in onboarding processes including orientation and joining formalities for new employees.
  • Maintain accurate records of employee attendance and coordinate with the employees for leave and absence tracking.
  • Verify project staff travel reimbursements and related documentation.
  • Office & Facility Management :

  • Oversee the daily upkeep of the office, ensuring cleanliness, maintenance, and functionality of all areas.
  • Supervise housekeeping and security staff and coordinate routine disinfection procedures.
  • Manage procurement and inventory of office stationery, pantry supplies, and administrative materials.
  • Coordinate necessary repairs, modifications, and maintenance with relevant vendors or technicians.
  • Support accounts with the Cash vouchers
  • Hospitality & Event Coordination :

  • Arrange refreshments, tea, coffee, and lunch for clients and overseas team members as required.
  • Organize vendor product workshops and interactive sessions for staff.
  • Support planning and execution of in-office celebrations and festival events.
  • Meeting & Space Management :

  • Set up appointments, prepare conference rooms, and ensure audio / visual and meeting equipment is ready for use.
  • Coordinate internal room bookings and support logistics for team meetings and events.
  • Qualifications & Skills :

  • Bachelor's degree in Business Administration, Hospitality, or a related field preferred.
  • Minimum 5-7 years of experience in administrative or front-office roles.
  • Strong communication, coordination, and interpersonal skills.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Highly organized with attention to detail and the ability to manage multiple tasks simultaneously.
  • Experience in vendor management, office upkeep, and travel coordination is an advantage.
  • Work Environment :

  • Full-time, on-site role based in the Hyderabad office.
  • May occasionally require extended hours during events or urgent administrative needs.
  • Skills Required

    Ms Office Suite, travel coordination , Vendor Management

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    Administrative Officer • Hyderabad / Secunderabad, Telangana, India

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