Designation : Administration Officer
Location : Hyderabad
Position Summary :
The Administration Officer will be responsible for providing comprehensive administrative support to ensure the smooth functioning of the Delhi office. The role includes managing front-office operations, travel and hospitality coordination, supporting HR processes, maintaining office infrastructure, and contributing to a well-organized and welcoming work environment.
Key Responsibilities :
Front Office & Communication :
- Manage reception duties including handling incoming calls, welcoming visitors, and directing queries to appropriate departments.
- Provide courteous and efficient support to clients, staff, and external guests.
- Support a team based in Hyderabad and Bangalore and work closely with the Director / other senior members of the team along with Office Manager
Travel & Scheduling :
Organize domestic and international travel bookings including flights, hotel accommodations, car rentals, and visa arrangements.Assist Directors with meeting scheduling and calendar coordination as needed.Facilitate temporary accommodation arrangements for project teams during deployments.HR & Attendance Support :
Assist in onboarding processes including orientation and joining formalities for new employees.Maintain accurate records of employee attendance and coordinate with the employees for leave and absence tracking.Verify project staff travel reimbursements and related documentation.Office & Facility Management :
Oversee the daily upkeep of the office, ensuring cleanliness, maintenance, and functionality of all areas.Supervise housekeeping and security staff and coordinate routine disinfection procedures.Manage procurement and inventory of office stationery, pantry supplies, and administrative materials.Coordinate necessary repairs, modifications, and maintenance with relevant vendors or technicians.Support accounts with the Cash vouchersHospitality & Event Coordination :
Arrange refreshments, tea, coffee, and lunch for clients and overseas team members as required.Organize vendor product workshops and interactive sessions for staff.Support planning and execution of in-office celebrations and festival events.Meeting & Space Management :
Set up appointments, prepare conference rooms, and ensure audio / visual and meeting equipment is ready for use.Coordinate internal room bookings and support logistics for team meetings and events.Qualifications & Skills :
Bachelor's degree in Business Administration, Hospitality, or a related field preferred.Minimum 5-7 years of experience in administrative or front-office roles.Strong communication, coordination, and interpersonal skills.Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).Highly organized with attention to detail and the ability to manage multiple tasks simultaneously.Experience in vendor management, office upkeep, and travel coordination is an advantage.Work Environment :
Full-time, on-site role based in the Hyderabad office.May occasionally require extended hours during events or urgent administrative needs.Skills Required
Ms Office Suite, travel coordination , Vendor Management