Entry-Level Office Coordinator

The Job :

As a Junior Administrative Assistant , you will be responsible for supporting day-to-day office operations and ensuring a smooth, efficient, and well-organized work environment. This role involves managing administrative tasks, coordinating with internal teams, and assisting with office logistics, maintenance, and employee support activities.

Educational Qualification :

• Graduate in any discipline.
• A diploma or certification in Office Administration, Business Management, or a related field will be an added advantage.

Work Experience :

1–3 years of experience in administration, office coordination, or facility management.

Location :

Mumbai

The Job Responsibilities :

Manage and maintain inventory of office supplies, stationery, and housekeeping materials.

Oversee procurement of office and housekeeping items through approved vendors, ensuring quality and cost efficiency.

Monitor and maintain all office equipment, including electrical fittings, furniture, plumbing, and air-conditioning systems, ensuring timely repairs and upkeep.

Maintain and update employee attendance and leave records on a monthly basis.

Supervise housekeeping staff and implement a regular monitoring system to ensure workplace hygiene and cleanliness.

Handle front-desk operations including welcoming visitors, answering calls, and directing them appropriately.

Ensure adherence to company policies related to attendance, leave, and working hours.

Coordinate travel and hotel arrangements for employees during peak seasons or official requirements.

Manage conference room bookings and ensure smooth meeting arrangements.

Track and manage daily courier dispatches and deliveries.

Collaborate with the HR team on activities such as onboarding new joiners, handling exits, training sessions, and employee engagement initiatives.

Desired Skills :

Excellent organizational and time management skills.

Strong verbal and written communication abilities.

Proficiency in MS Office or Google Workspace tools.

Attention to detail with a proactive, problem-solving approach.

Ability to multitask and handle multiple administrative responsibilities efficiently.

Positive attitude, reliability, and ability to maintain confidentiality.