Document Controller

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

• Basic understanding of construction, water, power, railways, infra & aviation projects and documentation system.
• Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations.
• Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation
• Liaising and distributing project related information with the project team and potentially external parties.
• Provide support to Project Manager during Audit and as required
• Prepare ad-hoc templates, reports on projects as required.
• Process and control of all project document types on day-to-day basis in an accurate and timely manner.
• Maintain quality documentation like Documents, Drawings, RFIs, TQs, incoming and outgoing registers
• File documents in physical and digital records and ensure appropriate storage.
• Adhere to the company's document lifecycle procedures, processes and as required by the Project Manager.
• Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
• Assist in implementing new and improving Document Management System and document management processes.
• Train employees about the project documentation system on how to use and access the documents.
• Provide all necessary assistance to the Site management for documents used during the construction phase.
• Record mark-up in accordance with Site Manager directly or coordinate this task if delegated to any participating unit.
• Support collation, storage and archiving of all project manuals with O&M Coordinator.
• Submit documents to customer & check that submission status is integrated (for information / approval)
• Track customer comments and answers, along with document resubmission.
• Manage customer return status of project documentation within the Document Management System.
• Prepare transmittal with defined deliverables list & submission dates.
• Record all necessary document receipts.
• Archive all project documents at the end of the project in electronic and paper form if required.
• Maintain confidentiality of sensitive documentation.

Here's what you'll need

Qualifications For Document Controller

A bachelor's degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.

Soft Skills

Excellent communication skills and interpersonal skills.

Quality & detail oriented as well as organized, and multitasker.

Time management skills.

Ability to follow company procedures.

Ability to work independently on projects.

Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels.

End to end document & data management.

Good understanding of engineering processes and document control systems. General knowledge of engineering technical terms.

Software Skills

Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)

Adobe Acrobat Professional

Document Control Management systems experience especially in Bentley's ProjectWise, Aconex, InEight, Fusion, Wrench, BIM360, Team Binder etc.

Minimum Work Experience As Document Controller

Minimum Ten (10) years' work experience, with minimum Seven (7) years' work experience in document management, archive management, or records management.

Work Location is Mumbai or Ahmedabad

At Jacobs we value people. Having the right balance of belonging, career and lifestyle enables us to consistently deliver and exceed clients' expectations.

Working alongside industry leaders, you will have the opportunity to develop your career working on key projects in an environment which encourages collaboration, knowledge sharing and innovation. To support your professional growth, Jacobs flexible working arrangements, extended leave options and a host of social, health and wellbeing events and initiatives will underpin our commitment to you.

At Jacobs it's all about what you do, not where you are, which counts!

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices / projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Skills Required

Word, Outlook, Aconex, Powerpoint, Sharepoint, Fusion, Excel