Executive assistant ( Indore )

Job Description

Mail : info@naukripay.com

executive assistant provides high-level administrative support to senior management, primarily by managing schedules, coordinating meetings and travel, and handling communications to enhance executive productivity. Key responsibilities include preparing documents and presentations, organizing files, liaising with internal and external stakeholders, and managing confidential information.

Core responsibilities

Calendar and scheduling : Manage calendars, schedule appointments, and coordinate meetings.

Communication management : Screen and respond to emails, answer phone calls, and draft correspondence.

Travel arrangements : Make all travel arrangements, including booking flights and hotels, and preparing itineraries.

Document and record keeping : Prepare, proofread, and file documents; maintain confidential files and records.

Meeting coordination : Book meeting rooms, order refreshments, and prepare agendas and follow-up notes.

Administrative and project support : Handle day-to-day administrative tasks, prepare expense reports, and support project management initiatives.

Liaison : Act as a point of contact between the executive and other employees or external parties.

Key skills and qualifications

Administrative skills : Proficiency in office management, scheduling, and document preparation.

Communication skills : Excellent verbal and written communication skills.

Technical proficiency : Competency with standard computer software packages.

Organizational skills : Strong attention to detail and the ability to stay organized.

Interpersonal skills : Ability to work well with others, show patience, and remain calm under pressure.

Proactiveness : Ability to anticipate needs, take initiative, and act with confidentiality.

Education : A high school diploma is often required, but some employers prefer a bachelor's degree.

Requirements

Assistant