Company Secretary

The position will report to the Manager, Legal & Regulatory (Company Secretary) and work closely with the regional Legal & Regulatory Team , Business Groups, and the Directors.

Primary Responsibilities

• Drafting the board / shareholder meetings’ minutes
• Arranging and recording share allotments and share transfers
• Preparing statutory forms and annual returns and ensuring that statutory company forms and records are filed within the deadlines
• Amending the chartered documents of the group companies
• Arranging and recording the appointment and resignation of officers
• Drafting and maintaining template documents for corporate secretarial activities
• Maintain statutory company records for companies on Diligent portal and on Sharepoint / OneDrive
• Producing adhoc reports from Diligent portal
• Assist with the drafting of SOPs and automation of processes
• Preparing the underlying documents and undertaking filings with the corporate affair regulators
• Support in due diligence and capital / debt infusion related activities
• Assisting with the preparation and execution of documents for onshore and offshore companies
• Liaising with operating businesses regarding their corporate secretarial records
• Assisting the organization with compliance with legislation, regulation and industry rules as required
• Producing structure charts in MS power point or other similar applications
• Abreast with the FATCA / CRS / KYC requirements
• Filling out questionnaires for various Group entities, for example, in relation to the Office for National Statistics
• Preparing notes on frequent updates on corporate governance related matters and proposed reforms under the respective company laws

Requirements :