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Senior Facility Executive (Yelahanka)
ConfidentialBengaluru / Bangalore30+ days ago
Job descriptionAssist in managing vendor relationships by identifying, evaluating, and selecting vendors for facility-related services. Coordinate and negotiate contracts and service agreements, ensuring compliance with budgetary requirements and performance standards. Monitor vendor performance, conduct regular reviews, and take necessary actions to address any deficiencies. Oversee vendor invoicing, approvals, and payment processes. Assist in preparing and managing the facility's budget, including forecasting expenses and tracking costs. Monitor facility-related expenses, identify cost-saving opportunities, and recommend budget adjustments. Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines. Assist in optimizing space utilization within the facility by collaborating with internal stakeholders to understand their needs. Coordinate moves, adds, and changes (MAC) requests, ensuring minimal disruption to ongoing operations. Support space planning initiatives, including renovations, expansions, or reconfigurations, if needed. Assist in ensuring compliance with health, safety, and environmental regulations. Support the implementation and maintenance of safety protocols, emergency procedures, and training programs. Conduct regular inspections to identify potential hazards, recommend corrective actions, and maintain compliance records. Assist in coordinating facility-related projects, such as renovations, upgrades, installations, or equipment replacements. Collaborate with internal teams, external stakeholders, and contractors to ensure successful project execution. Support project planning, including timelines, budgets, and resource allocation. Monitor project progress, communicate updates, and address any potential issues. Interact with internal stakeholders, such as employees, department heads, and executives, to understand their needs and address concerns. Provide exceptional customer service and respond to facility-related inquiries in a timely manner. Communicate facility updates, changes, and relevant information to stakeholders.
Facility Operations and Maintenance :
- Assist in ensuring the proper functioning and maintenance of the facility's infrastructure, systems, and equipment.
- Conduct regular inspections to identify maintenance needs and coordinate repairs and preventive maintenance.
- Oversee service providers and contractors, ensuring compliance with quality standards and service level agreements.
- Maintain accurate records of maintenance activities, equipment inventories, warranties, and service contracts.
Vendor Management :
Budgeting and Financial Management :
Space Planning and Utilization :
Health, Safety, and Compliance :
Project Coordination :
Stakeholder Management :
Skills Required
Operations, Inventory Management, Facility Management, Customer Services
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Senior Executive • Bengaluru / Bangalore
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