Assistant Manager - Tender

The Opportunity :

We are seeking an experienced Tender Management candidate to oversee and enhance our tendering process. The ideal candidate will identify opportunities, ensure timely tender submissions, monitor vendor registration, and meet pre-qualification criteria. This role involves preparation and submission of comprehensive bid documents, ensuring compliance, and handling pricing on government portals.

This person shall be the point of contact for all Business Managers (internally) and Customers (external - Govt & Distributors) for any coordination and support required by them.

Under limited supervision, assist sales, customer service, proposal, and / or contract administration teams to provide accurate product or service quotes resulting in sales revenue to the organization. Generate and communicate quotes for new and existing customers. Maintain database of all estimates and quotes. May assist in negotiation of pricing and identification of alternatives for special and custom orders.

What we are looking for :

Qualification :

Proven experience in tender management and bid preparation on both GeM & CPP Portals.

Strong understanding of government procurement processes and compliance requirements.

Excellent analytical, organizational, and communication skills.

Proficiency in relevant software and government portals.

The candidate should be Graduate (Preference - Commerce, Science , BBA)

Experience

Total Experience ranging between 7-12 yrs (Preferred 3 years' experience in IVD / Biomedical / Medical Device Industry)

5+ years in of rich experience in Bidding Process.

Excellent communications and written skills.

Self-motivated with an ability to work on designated Targets for the Governments Sales.

Good Communication Skills.

Ability to make MIS reports, MS Office

Location : Gurugram, India

How will you thrive and create an impact :

Actively seek and identify potential tendering opportunities while ensuring error-free preparation and submission of all bids. New Tender Identification from various sources (Tender tiger, T247 , GeM, Dealers , Business Managers etc.)

Monitor the tender submission process to ensure adherence to guidelines and compliance requirements. Tender registration on Tender tool and timely update on all evaluation status online on internal tender management tool

Coordination to ensure all bid submission documents compiled, ensuring completeness and accuracy while adhering to customer timelines. Coordinating with all stakeholders (Internal as well as External like Legal, Regulatory, Financial / Accounts, Delivery, Administration / Operations, Officials of partners, end-clients etc.) for completion of bid deliverables

Evaluate the commercial aspects of bids, communicating any changes in requirements promptly and submit representations to Government authority whenever required for change recommendations including neutral specifications for wider participation

Maintain a comprehensive record of all tenders and bids on the Organization shared drive and tracking their outcomes and status w.r.t to various e-procurement portals.

Analyze previous bids, conduct competitor analysis, and develop market intelligence to inform strategic decisions and better pricing strategies.

Coordinate with the finance department for timely preparation of Earnest Money Deposits (EMD) and Performance Bank Guarantees (PBG) and ensuring timely follow-ups on refunds.

Continuously monitor & strive to improve the companies Government eMarketplace (GeM) ratings. Coordinate with the GeM when required for new category creations, tender clarifications , BID submission , Catalogue upload etc.

Supporting team on filing the Rate contracts direct / indirect (via channel partners) and onboarding cum working with channel partner on direct bid deals on service fee model . Active RC / Tender data record maintenance of shared drive.

Preparing custom Bid Plan and executing plans for regular monitoring of bid deliverables.

Regularly monitor and follow up on Bank Guarantees (BG) and PBG submissions and Payment and Security Refund collections.

Ensure timely vendor registration on government portals and maintain regular follow-ups related to tendering processes.

WIN loss analysis cum Competive market trend capture on basis of Quoted / Active tenders in the marketplace.

Must have experienced in Government E-Market Place, Driving Sales and business opportunities in the form of Government bids and tenders through GEM / E-Procurement Portal.

Should be able to update product / service catalogue in GEM portal, Deletion or Updating of New product / Specification / prices.

Prepare all tender documents in the specific formats related to the bid submit the documents in stipulated time limits on the above-mentioned portals.

Good knowledge of Government Tender Online & Offline Filling. Should have the knowledge of submission of Bids like Bunch Bid, Reverse Bid, Custom Bid and Normal Bid.

Coordinate with the respective officials and document the progress of the tender

Handling a high volume of customer enquiries floated under the GEM portal.

Successful , timely & flawless order execution (ensuring appropriate shelf life and pre-requisites) before shipment + liaison with Business and Tendering authority to get payment released against the executed orders and ensure end to end Quote to Cash process

Travel to Government sites across India wherever required considering Business viability & scope of business

Experience in product uploading, bidding, and pricing on the Govt portal

Good knowledge of Government E-Marketplace / various state & central public procurement portals.

Good Technical and Commercial evaluation skills.

Good Analytical & Negotiation skills.

Knowledge of the GFR rules and government procurement policies.

Disclaimer :

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement :

We are an Equal Employment / Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state / province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

3rd party non-solicitation policy :

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation

Skills Required

Bid Preparation, Negotiation Skills, Tender Management, Ms Office