Purchase & Inventory Manager
Rivona NaturalsRepublic Of India, IN18 days ago
Job descriptionReceiving the enquiries from the Management (with defined specifications) for raw materials (RM) & Packaging Material (PM). Understanding the enquiry, checking the details received. If information is not sufficient to ask for the same to Management / NPD. (within same day or within one working day of getting the inquiry if inquiry received after 5 pm of the day) After getting the sufficient details will float the enquiry to vendors (min 03 nos.). (Within one working day after getting the sufficient details from Management / NPD. If to find new vendor / s then within two working days) Follow up will be taken with vendor after sending the enquiry at regular intervals through mails & phone calls. (Follow up needs to be done every day. Quotation to be get within 2 working days. In case of project cargo then within 7 working days) Getting open costing and making the comparison on technical & commercial basis & first level of negotiation to be done after negotiations on all received quotations, best rate quotation to be send to Management. (Within one working day after getting at least three quotations) Taking the follow up with Management for the update on the given quotation (twice a week after submitting the quotations) Solving the technical queries of buyer on the given offer as well as post order also (as and when required) Keeping daily hack of common used ingredients and PM material rates. We have to do vendor registration, KYC document (Pan card, GST registration, cancel chq copy, address proof - office / factory, directors / owners details such as email id and contact details) product specification before placing order (within one working day) After receiving the PFI from home buyers, renegotiation to be done with the vendor after HODs approval & obtain correct HSN code, GST, delivery schedule & payment terms as per our protocol, completing RFQ in ERP, and then PO should be released (within one working day) Purchase order checklist has to be follow mandatory as per Annexure 1 Regular supplier agreement to get it signed, once the purchase order is released to vendor the acceptance of the same has been taken to release the advance payment Receiving the enquiries from the Management (with defined specifications) for raw materials (RM) & Packaging Material (PM). Understanding the enquiry, checking the details received. If information is not sufficient to ask for the same to Management / NPD. (within same day or within one working day of getting the inquiry if inquiry received after 5 pm of the day) After getting the sufficient details will float the enquiry to vendors (min 03 nos.). (Within one working day after getting the sufficient details from Management / NPD. If to find new vendor / s then within two working days) Follow up will be taken with vendor after sending the enquiry at regular intervals through mails & phone calls. (Follow up needs to be done every day. Quotation to be get within 2 working days. In case of project cargo then within 7 working days) Getting open costing and making the comparison on technical & commercial basis & first level of negotiation to be done after negotiations on all received quotations, best rate quotation to be send to Management. (Within one working day after getting at least three quotations) Taking the follow up with Management for the update on the given quotation (twice a week after submitting the quotations) Solving the technical queries of buyer on the given offer as well as post order also (as and when required) Keeping daily hack of common used ingredients and PM material rates. We have to do vendor registration, KYC document (Pan card, GST registration, cancel chq copy, address proof - office / factory, directors / owners details such as email id and contact details) product specification before placing order (within one working day) After receiving the PFI from home buyers, renegotiation to be done with the vendor after HODs approval & obtain correct HSN code, GST, delivery schedule & payment terms as per our protocol, completing RFQ in ERP, and then PO should be released (within one working day) Purchase order checklist has to be follow mandatory as per Annexure 1 Regular supplier agreement to get it signed, once the purchase order is released to vendor the acceptance of the same has been taken to release the advance payment For production planning, first need to take approval from buyers for required samples & documents to give go ahead to suppliers To get progress update of goods regular follow up has to be done (twice in a week).In case of any delaying supply of goods buyer has to be timely intimated through sales team and must highlight to HOD Ensure that vendor should get the advance payment on time as per PO terms after getting PO acknowledgment from the supplier within 2 working days. In case supplier do not provide acknowledgment within 2 working days then matter has to get escalated to purchase head To work with NPD to ensure artwork given on time. Follow up for the pre shipment & post shipment documents (packing list, etc...) With supplier, the same should be handed over to export team Regular visits / inspection to the supplier factory to know the work / production progress for project cargos Supplier's tax invoice to be cross checked for QTY and product rate with purchase order and to send the required details & documents to accounts team for the final payments as per PO terms also ensure that 10% retention money to be hold in case of machinery orders Coordination with QC inspection team during their visit at supplier’s factory for the goods. In case QC team finds out any deviation in the products then the matter has to escalated to purchase head Maintain and updating the tracker of enquiries on regular basis for MIS purpose Maintaining and updating the vendor master data on regular basis for records Follow-up with vendors / suppliers (for timely goods delivery) to be done on regular basis. Arranging sample, rate, COA, MOQ, pack size for NPD & Form. To develop new vendors Required Skillsets : Negotiation Production planning Follow ups Co-ordination for certification, Follow-up, and Dispatch of goods Clearance of Advance, Full payment of vendors' Invoice after proper evaluation of bill with account & GST team Competitor Analysis, looking for the new PM, ingredients & vendors in the market as per the competitor's new launches & market demand. Thanks
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Purchase Manager • Republic Of India, IN
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