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▷ High Salary! Personal Secretary

▷ High Salary! Personal Secretary

KleoIndia
6 hours ago
Job description

Personal Secretary to Director – Mumbai

Location : Mumbai, India

Employment Type : Full-Time | On-Site

Experience : 3–5 years preferred

Salary Rs 35,000 per month

About the Role

We’re looking for a Personal Secretary to support the Director with both professional and personal responsibilities. The ideal candidate will be organised, dependable, and capable of handling a wide range of tasks — from managing schedules and travel to handling errands and coordination with partners.

This is a hands-on role that requires flexibility, discretion, and the ability to multitask effectively in a dynamic work environment.

Key Responsibilities

Administrative & Coordination

  • Manage daily calendar, appointments, and reminders.
  • Organise meetings, calls, and travel itineraries.
  • Maintain confidential files and handle correspondence.
  • Coordinate with vendors, suppliers, and internal teams.
  • Prepare documents, presentations, and reports when required.

Travel & Logistics

  • Handle domestic and international flight, train, and hotel bookings.
  • Arrange airport pickups and drop-offs.
  • Coordinate car logistics and ensure smooth travel schedules.
  • Manage travel documentation, visa processing, and expense tracking.

    • Finance & Errands

  • Run to the bank for withdrawals, deposits, and other transactions.
  • Handle payments, reimbursements, and petty cash.
  • Oversee courier services, bill payments, and collections.
  • Support general office or personal errands as required.

    • Personal & Event Support

  • Accompany the Director for meetings or events when needed.
  • Manage personal appointments, family schedules, and home-related coordination.
  • Liaise with PR contacts or event vendors for engagements and appearances.
  • Maintain the Director’s professional and social calendar.

    • Miscellaneous

  • Handle unscheduled or last-minute tasks efficiently.
  • Ensure confidentiality in all matters.
  • Provide flexible support during travel or extended work hours when required.

    • Requirements

  • 3–5 years of experience as a Personal Assistant or Executive Secretary.
  • Excellent verbal and written communication skills.
  • Highly organised, proactive, and trustworthy.
  • Strong coordination skills with attention to detail.
  • Valid Driving Licence – mandatory.
  • Comfortable managing both office and personal responsibilities.
  • Tech-savvy (MS Office, Google Workspace, WhatsApp, etc.).
  • Well-versed with Mumbai routes, local vendors, and logistics.

    • Preferred Qualities

  • Discreet and professional in handling confidential matters.
  • Polite, well-spoken, and presentable.
  • Able to coordinate PR or event-related tasks.
  • Familiarity with banking, bill payments, and travel logistics.

    • What We Offer

  • Competitive salary based on experience.
  • Travel and phone allowance.
  • Exposure to dynamic projects and diverse tasks.
  • Opportunity to work directly with a senior business leader.
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    Personal Secretary • India

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