Strategic Executive Assistant (Chief-of-Staff track) to the Founder / CEO

Hiring : Strategic Executive Assistant (Chief-of-Staff track) to the Founder / CEO

Location : Bengaluru (on-site, some flexibility)

Experience : 3–7 years supporting founders / BU heads in high-velocity environments

Sectors (bonus) : Digital Marketing / SEO, Hospitality (Hotel / Banquets), Property Ops

Mission

Make the Founder 10× more effective by running a CEO-style operating system : decision memos over slide decks, ruthless prioritization, single-threaded DRI ownership, weekly business reviews, and closed-loop execution across multiple companies.

Core Responsibilities

Founder Leverage

Run calendar / inbox like a product backlog : de-dup, delegate, and defend focus.

Daily CEO Brief (10 min) : top 3 priorities, risks, numbers, and 2–3 decisions to make.

Convert voice notes / ideas → crisp tasks with owners, deadlines, and success criteria.

Operating System (install & enforce)

Decision Memos (6-pager style) : structure big choices with context, options, risks, math, and recommendation.

WBR (Weekly Business Review) : one dashboard per business (SEO, Banquet / Hotel, Property) with 5–7 headline metrics, trendlines, and owner notes.

DRIs : every project has a single accountable owner; publish RACI where needed.

SOPs : build and maintain playbooks for recurring workflows.

Revenue & Client Ops (DigiMark)

Prep QBRs, proposals, renewals / upsell trackers; ensure deliverables are on-time, on-scope.

Stand up “deal desk” hygiene : margin checks, scope control, change-orders.

Hospitality & Property Ops

Maintain occupancy and bookings dashboards, event calendars, rate cards, vendor SLAs.

Coordinate licenses, AMC schedules, fit-out / interiors milestones and payouts.

Finance Hygiene

Weekly cash snapshot, payables / receivables aging, milestone-linked vendor payments.

Basic P&L variance notes, collections nudges, and documentation readiness for banks.

People & Hiring

Run hiring pipelines, structured interviews, bar-raiser loops, and onboarding.

What Great Looks Like

Ruthless prioritization, calm under pressure, ownership >

status updates.

Writes clearly and briefly; excellent WhatsApp / Email etiquette.

Strong Google Sheets / Docs / Slides; builds clean dashboards fast.

Can sanity-check numbers (unit economics, margins, projections).

KPIs (first 90–180 days)

Founder time freed : ≥6 hrs / week moved from low-value to high-leverage work.

Decision velocity : 100% major decisions via memos; typical turnaround

Execution : ≥90% tasks delivered on / before deadline across owned projects.

Systems : WBR live for all businesses by Week 3; ≥12 SOPs live by Day 90.

• Finance : Weekly cash view every Monday 11 : 00 AM;

Commercial impact : On-time QBRs; improved renewal readiness & occupancy trend.

Must-Haves

5–10 years founder / COO / CoS / EA experience in execution-heavy roles.

Proven record installing meeting hygiene, dashboards, and DRIs.

Advanced Google Sheets; comfort with P&L basics, GST documentation.

Tools : Notion / ClickUp (or similar), Drive, Slack; comfortable with AI copilots.

Nice-to-Haves

SEO / agency cadence familiarity (retainers, deliverables, QBRs).

Hotel / banquet / event ops (packages, occupancy, vendor SLAs).

Kannada / Hindi for on-ground vendor coordination.