PMO Project Coordinator – HR Transformation (Workday & HR Tech Programs) Hitachi Digital Services

Location :

Bengaluru Karnataka India

Job ID : R0107808

Date Posted : Company Name :

HITACHI INDIA PVT. LTD

Profession (Job Category) :

Other

Job Schedule : Full time

Remote : No

Job Description :

Job Title : PMO / Project Coordinator HR Transformation (Workday & HR Tech Programs)

Designation : PMO / Project Coordinator

Company : Hitachi Digital

Location : Bengaluru Karnataka

Salary : As per Industry

Position Overview

The PMO / Project Coordinator is a key role in supporting the delivery of HR Transformation projects across the Hitachi Group with a primary focus on Workday implementations and HR Tchnology -related initiatives. The role ensures smooth project execution by providing governance support maintaining accurate documentation tracking progress and facilitating communication across global teams.

The ideal candidate is highly organized proactive and skilled in project management tools (Smartsheet Excel Office ADO). Knowledge of HR systems such as Workday is an advantage. This role reports to the Project Manager or PMO Lead and works closely with stream leads stakeholders and external vendors.

Key Responsibilities

Governance & Tracking

Support project governance by maintaining schedules RAID logs (Risks Assumptions Issues Dependencies) and dashboards.

Ensure governance standards (stage gates approvals reporting cadence) are followed.

Track action items and decisions across meetings and ensure accountability for follow-up.

Coordinate with vendors and internal teams to monitor SOW deliverables and timelines.

Documentation & Reporting

Maintain all project documentation with version control in SharePoint / Teams.

Prepare and consolidate status reports dashboards and SteerCo / Working Group decks.

Document change requests and maintain change logs in Smartsheet.

Ensure accurate records of project decisions approvals and progress updates are available.

Communication & Stakeholder Engagement

Act as liaison between the project team stakeholders and external vendors.

Share updates and notifications through Smartsheet Outlook and Teams.

Support internal team communication by facilitating collaboration channels and ensuring alignment.

Help manage stakeholder expectations through clear reporting and structured updates.

Schedule & Resource Support

Assist the Project Manager in creating and maintaining project schedules in Smartsheet.

Track progress against deadlines using Gantt charts and dependency views.

Support resource allocation tracking (capacity utilization over-allocations) in Smartsheet.

Coordinate procurement-related activities ensuring contracts (SOWs purchase orders) are tracked and stored.

Quality & Risk Support

Assist in documenting and applying quality standards across deliverables.

Maintain checklists in Smartsheet to monitor quality assurance and audit results.

Use risk register templates to track risks issues and mitigations; ensure regular updates to stakeholders.

Monitor compliance with data privacy and security requirements.

Execution Support

Provide logistical and coordination support for design workshops testing sessions (UAT E2E) and cutover planning.

Track test cases results and defects in collaboration with stream leads and testing teams.

Support readiness and hypercare activities after go-live.

Required Skills & Experience

13 years of experience in project coordination PMO or similar support role.

Strong proficiency with MS Office (Excel PowerPoint Word) Smartsheet SharePoint and Teams .

Experience with ADO (Azure DevOps) or other project management tools.

Knowledge of Workday or other HRIS systems is a strong plus but not mandatory.

Strong organizational skills and attention to detail able to manage multiple activities at once.

Clear communication skills written and verbal with ability to prepare structured updates.

Comfortable working in a global multicultural and matrix organization.

Preferred

Experience supporting HR Transformation or HR Technology implementation projects.

Familiarity with PMO frameworks and project delivery methodologies.

Exposure to vendor management and large-scale system implementations.

Required Experience :

IC

Key Skills

Employee Relations,ATS,Workers' Compensation Law,Benefits Administration,HRIS,Payroll,Employment & Labor Law,ADP,Administrative Experience,Human Resources,Recruiting,Workday

Employment Type : Full-Time

Experience : years

Vacancy : 1