Executive / Personal Secretary to Chief Operating Officer (COO)

Job Title : Executive / Personal Secretary to Chief Operating Officer (COO) – Hospital

Reporting To : Chief Operating Officer (COO)

Role Summary : Provide comprehensive executive and administrative support to the COO in managing day-to-day operations, communication, coordination with internal and external stakeholders, and maintaining hospital data and reports. This role ensures smooth functioning of the COO's office by handling scheduling, documentation, communication, and data tracking activities with confidentiality and accuracy.

Key Responsibilities

Administrative & Secretarial Support

• Manage the COO's calendar — schedule, confirm, and coordinate meetings, appointments, and weekly internal reviews.
• Confirm and follow up on weekly internal meetings that must be attended by the COO.
• Schedule internal meetings with HODs and managers as instructed by the COO.
• Handle internal and external calls, connecting them to the COO as required.
• Prepare, draft, and type letters, official communications, and reports as instructed by the COO.
• Maintain and update filing systems (both physical and electronic) for all correspondence, documents, and approvals.
• Coordinate travel, lodging, and logistics for the COO and visiting delegates.
• Process expense statements, approvals, and reimbursements related to the COO's office.

Data & Report Management

Coordination & Communication

Planning & Strategy Support

Confidentiality, Governance & Compliance

Qualifications & Experience

Key Performance Indicators (KPIs)

Job Experience : 1 2 3

Job Location : Rajaji Nagar

No. of vacancies : 1

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Skills Required

Word, Outlook, Powerpoint, Excel, Ms Office