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Executive Assistant to Chief Operating Officer

Executive Assistant to Chief Operating Officer

ConfidentialBengaluru / Bangalore, India
1 day ago
Job description

Job Summary

Location : Bangalore (On-site, Warehouse HQ)

Experience : 4–8 years (consulting, operations, analytics, or Chief of Staff / EA roles)

Reports To : Chief Operating Officer

What You'll Do

  • Protect the COO's strategic and deep work time — manage calendars with precision, ensuring focus on high-leverage tasks.
  • Own meeting hygiene : prepare agendas, capture minutes (using tools like Fathom / Fireflies), record action items, and ensure timely follow-ups.
  • Drive accountability : track departmental commitments, escalate risks early, and ensure project owners deliver as planned.
  • Manage information flow : act as the central bridge between the COO, Founder's Office, and functional heads — ensuring clarity, speed, and alignment.
  • Oversee OKRs and Reviews : track company and departmental OKRs, prepare weekly review decks, conduct leadership review meetings, and maintain momentum through structured execution.
  • Ensure discipline and precision : manage dashboards, analytics, and reports using tools like Power BI, Advanced Excel, and Zoho / ClickUp.
  • Coordinate cross-departmental projects : ensure every project has a clear owner, timeline, and measurable output.
  • Operate with discretion, urgency, and high energy : maintain confidentiality and uphold the highest professional standards in communication.

What We're Looking For

  • Sharp thinkers with hustle and structure — detail-oriented yet strategic in approach.
  • 4-8 years of relevant experience in consulting, project management, analytics, or executive support roles (experience in manufacturing, logistics, or operation heavy business preferred).
  • Strong analytical and technical proficiency in Power BI, Excel, and digital tools for automation and reporting.
  • Obsession with detail, follow-through, and systems thinking.
  • High energy, low ego, extreme ownership mindset.
  • Ability to manage multiple projects simultaneously in a fast-paced, evolving organization.
  • Excellent written and verbal communication skills; crisp, structured, and proactive communicator.

    • Why Join Us

  • Work directly with the COO on high-impact initiatives across operations, strategy, and business growth.
  • Get exposure to cross-functional leadership, decision-making, and transformation projects.
  • Be part of a growth-driven, automation-first organization scaling rapidly in manufacturing and consumer tech.
  • Opportunity to fast-track your career toward Chief of Staff or Operations Leadership roles.
  • Build systems, culture, and execution rhythms that define operational excellence.

    • MUST HAVES

  • MBA in Business Analytics or Strategy.
  • Experience  - Minimum of 4-5 years, maximum of 7-8 years.
  • Mix of  experience  in MNC as well as start up will be required.
  • Written Communication - Verbal Communication - 10 / 10.
  • Similar to an orator kind of communication skills.

    • Role Type : Full-Time | On-Site Location : Bangalore Compensation : Competitive + Performance-linked bonus Mindset : Analytical. Structured. Proactive. Accountable.

    Skills Required

    Power Bi, Advanced Excel, fathom

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    Chief Operating Officer • Bengaluru / Bangalore, India