Tender Coordinator

As an Executive for the Tender, you will play a crucial role in overseeing end-to-end tendering process, ensuring that bids are submitted on time and meet requirements of potential clients. This position requires a combination of project management, communication, technical knowledge and strategic planning to successfully navigate the tendering process and secure new business opportunities for the company in Government Sector.

Primary Responsibilities

• Tender Identification : Research and identify potential tender opportunities that align with the company's strategic objectives and capabilities. Monitor tender portals, government websites, and other relevant sources for tender notifications.
• Tender Evaluation : Analyze tender documents thoroughly to understand the requirements, scope of work, timelines, and evaluation criteria. Collaborate with cross-functional teams to evaluate the organization's capability to meet tender requirements.
• Eye-to-detail : Thoroughly read through the tender documents and have an impeccable eye-to-detail in terms of data and requirements and accordingly communicate it to the relevant stakeholders within the organization.
• Bid Planning : Develop a comprehensive bid plan and timeline for each tender opportunity.
• Coordinate with various departments, including sales, finance, legal, and technical teams, to gather the necessary information and ensure a smooth bid process.
• Proposal Preparation : Prepare well-structured and compelling tender proposals in line with client specifications and company guidelines. Ensure that all relevant information is included, and the proposal is error-free, compliant, and submitted within the specified deadline.
• Bid Pricing : Collaborate with the finance team to determine competitive and profitable pricing strategies for tenders while considering the organization's cost structure and market conditions.
• Compliance and Documentation : Ensure that all tender documents, certifications, and other required paperwork are accurate, up-to-date, and comply with the tendering authority's regulations and guidelines.
• Relationship Management : Foster and maintain positive relationships with tendering authorities, partners, and subcontractors to enhance the organization's credibility and increase the likelihood of successful tender bids.
• Post-Tender Analysis : Conduct post-tender debriefing sessions with internal teams to review the tendering process, identify areas for improvement, and capture lessons learned for future bids.
• Market Intelligence : Stay abreast of industry trends, competitor activities, and changes in the regulatory environment that could impact tender opportunities. Use this information to strategize and improve the organization's tendering process
• Reporting : Prepare regular reports and updates on tender activities, including success rates, revenue generated through tenders, and key performance indicators (KPIs) related to the tender management process.

Qualifications and Skills :

Education

ICWA Inter, ICWA (CMA), Master OF Business Administration (M.B.A)

Skills Required

Tally, Financial Analysis, Accounting, Project Management