Tender Management Specialist
Anubhav Mediquip EnterprisesDelhi, Republic Of India, IN4 days ago
Job descriptionOnce L1 or PO received, coordinate with OEM for : Order booking Production / delivery timelines Dispatch schedules Prepare internal documents (PO acceptance, order forms, delivery instructions). Ensure on-time delivery to government hospitals, medical colleges, and private institutes. Coordinate with logistics partners for shipment tracking, LR numbers, and proof of delivery. Coordinate with service engineers for installation scheduling. Track installation reports, warranty cards, acceptance certificates. Ensure timely submission of installation and commissioning documents to procurement authorities. Prepare draft invoices, packing lists, and submission packets. Coordinate with finance for e-invoicing, GST compliance, and dispatch of documents. Maintain records of invoices raised, bills submitted, and pending cases. Follow up with hospitals, departments, and government finance offices for : Bill acceptance Approval movement Payment release status Track payments in Excel / ERP and prepare weekly reports for management. Coordinate for EMD refunds, PBG submissions, and their release upon contract completion. Work closely with Sales Team for pricing, discount approvals, and bid strategy. Coordinate with OEM teams for technical clarifications and product support. Communicate with management regarding pending orders, logistics status, and payments. Experience with GeM and e-tender platforms. Understanding of supply chain, invoicing, and payment follow-up processes. Strong documentation, Excel, and coordination skills. Ability to handle multiple tenders / orders with tight deadlines. Good communication and problem-solving skills. Graduate in any field; 1–5 years' experience in tendering, order coordination, logistics, or sales support. Freshers with strong aptitude and detail orientation may be considered.
Department : Sales & Tendering
Location : New Delhi
Reporting To : Tender and Operations Manager
Role Overview
This role involves end-to-end management of government / institutional tenders and coordination of orders, supplies, logistics, invoicing, and payment tracking. The executive will act as a bridge between sales, OEM, logistics, finance, and customer procurement departments.
Key Responsibilities
Tender Management
- Identify relevant tenders on GeM, CPPP, state portals, UPMSCL, etc.
- Analyze tender documents for eligibility, technical specs, and commercial terms.
- Coordinate with OEMs (e.G., GE Healthcare) for technical data, brochures, FDA / CE certificates.
- Prepare technical compliance sheets, deviations, declarations, undertakings.
- Upload bids on GeM / e-tender portals and ensure timely submission.
- Track corrigendums, bid extensions, and tender results.
Order Processing and Supply Coordination
Installation and Documentation Follow-Up
Invoicing and Billing
Payment Tracking and Follow-Ups
Internal Coordination
Required Skills and Competencies
Qualifications
preference for Commerce, Life Sciences, Biomedical, or BBA.
Create a job alert for this search
Tender Specialist • Delhi, Republic Of India, IN
Related jobs
- Promoted
Tender Manager
9M Life Sciences Pvt Ltd.Delhi, India Company Description (Subsidiary Company of 9M India Limited).M Care Ltd is a fast-growing manufacturer of Medical Furniture, OT Equipment, Storage Solutions, and Clean Room Equipment.Backed by adva...Show moreLast updated: 1 day ago
- Promoted
Associate (Tender Management)
ConfidentialNoida, India To strengthen our government outreach, we are seeking a proactive.The role requires strong attention to detail, documentation accuracy, and the ability to manage multiple tender processes simultane...Show moreLast updated: 12 days ago
- Promoted
SAP PTD LEAD
KATBOTZ®Delhi, IN KATBOTZ LLC is seeking an experienced.SAP PTD (Plan-to-Deliver) Lead.The ideal candidate will have extensive hands-on experience across.
Plan-to-Deliver business processes.This role will lead the fu...Show moreLast updated: 10 days ago
- Promoted
Project Management Officer
Estarta SolutionsDelhi, IN The ideal candidate will have experience in IT with hands-on involvement or oversight in network migration initiatives.This role is fully remote and requires strong communication skills and the abi...Show moreLast updated: 30+ days ago
- Promoted
Tender Executive
Loom Solar Pvt. Ltd.Faridabad, Haryana, India The role requires a detail-oriented professional with strong analytical coordination and communication skills who can effectively handle government and private tender opportunities in the solar ene...Show moreLast updated: 30+ days ago
- Promoted
DM-Solar Asset Management
ConfidentialGurugram, Gurgaon / Gurugram, India Budget preparation, tracking & control for Solar portfolio.Support BD team for providing O&M costing related inputs.Cost optimization and revenue recovery.
Support PR process in SAP and coordination...Show moreLast updated: 14 days ago
- Promoted
- New!
Associate - Bid & Tender Management
GGVDelhi, India, India A law firm is looking for a professional with strong expertise in bidding and.Public Sector Undertakings (PSUs) and other.
Identify and track upcoming tenders across various government and PSU.Prepa...Show moreLast updated: 15 hours ago
- Promoted
Tender Executive
SevenNew Delhi, Delhi, India Location : Greater Kailash, New Delhi Position : Tender Executive Key Responsibilities Manage e-procurement portals including GeM, CPP, MP, Defence, and State Government platforms.Upload produ...Show moreLast updated: 30+ days ago
- Promoted
Tendering Specialist
ConfidentialGurugram, Gurgaon / Gurugram, India The Tender Specialist is responsible for managing the end-to-end tendering process — from identifying opportunities, preparing tender documentation, and ensuring compliance with client requirements...Show moreLast updated: 30+ days ago
- Promoted
Tendering Specialist
K Star Food and Hospitality ServicesDelhi, India K Star Food & Hospitality Services Employment Type : .K Star Food & Hospitality Services is a leader in the food and hospitality industry with 25+ years of experience.
We serve prestigious clients acr...Show moreLast updated: 1 day ago
- Promoted
Lead Tender Management (HV Substation, 15+ yrs, Gurgaon)
ConfidentialGurgaon / Gurugram, India Opportunity to work in a global organisation.Opportunity to work in presales department.Our client is a large global organization that operates in the power and energy sector.They work extensively ...Show moreLast updated: 19 days ago
- Promoted
Tendering Manager
ConfidentialGurugram, Gurgaon / Gurugram, India Urgent Hiring For tender Executive|| Location- Gurugram.CTC : - Upto 6 LPA (Depend on the interview).Regularly Search, identify, and shortlist relevant bids / tenders on the GeM portal.Coordinate with ...Show moreLast updated: 30+ days ago
- Promoted
Tender Executive
ConfidentialIndia, Faridabad The role requires a detail-oriented professional with strong analytical, coordination, and communication skills who can effectively handle government and private tender opportunities in the solar e...Show moreLast updated: 19 days ago
- Promoted
Lead Project Management Specialist Turnkey Project Mgmt
GE VernovaNoida, Uttar Pradesh, India GE Grid Solutions designs and installs innovative substation from substation definition to delivery which include solution design network analysis engineering procurement tests commissioning and as...Show moreLast updated: 5 days ago
- Promoted
WMS Implementation Manager
Globus LogisticsDelhi, IN Microsoft Dynamics 365 SCM Module (WMS,TMS, PMS).If you have hands-on experience in driving end-to-end SCM rollouts and love shaping smart logistics solutions—this role is for you!.Preference will ...Show moreLast updated: 30+ days ago
- Promoted
Tender & Bidding Manager
PareekshnDelhi, Delhi, India Company Description Pareekshn is a Scalable & Secure Digital platform to measure Knowledge, Skill & Aptitude.We provide content across Skill Assessments, Emotional Intelligence Assessments, Aptitud...Show moreLast updated: 1 day ago
- Promoted
SAP Consultant
Freedom Consulting Inc.Delhi, IN SAP PPM and Project System (PS).FI / CO, MM, HR, and other modules.Strong functional expertise in.Excellent communication and client-facing skills.Show moreLast updated: 13 days ago
- Promoted
Process Excellence Lead ( Risk / Change Management)
Innodata Inc.Delhi, IN Qualifications and Requirements.Bachelor’s degree in Business Administration, Engineering, Operations Management, or related field required.
Master’s degree or MBA preferred.Lean Six Sigma Black Bel...Show moreLast updated: 15 days ago