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Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer

Graviss Good FoodsColaba, Maharashtra, India
7 hours ago
Job description

Position Overview

Graviss Group is looking for a highly organized, proactive, and discreet Personal Assistant to the CEO . This role is ideal for someone who has previously supported CEOs,

Directors, or senior leaders in the hospitality, luxury, or service industry .

The position is office-based in Colaba (Mumbai) and requires managing a combination

of professional tasks, company-related coordination, and personal responsibilities . The

successful candidate will ensure seamless day-to-day operations, effective time management, and smooth travel and event coordination for the CEO.

Key Responsibilities

Executive & Business Support

  • Manage the CEO’s calendar, scheduling, and coordination with internal and external

stakeholders.

  • Prepare agendas, presentations, and follow-up notes from meetings.
  • Handle confidential correspondence, documentation, and sensitive company information.
  • Support in planning company events, client meetings, and investor interactions.
  • Track priorities, deadlines, and key deliverables to ensure timely execution.

    • Travel & Logistics

  • Plan and manage domestic and international travel arrangements (flights, hotels, visas,

    • ground transportation).

  • Coordinate both professional and personal travel schedules.
  • Maintain an organized travel calendar and ensure smooth, cost-effective logistics.

    • Personal Support

  • Manage personal appointments, errands, and household administration.
  • Coordinate with service providers, vendors, and event organizers as needed.
  • Assist with personal and family-related scheduling, dinners, and social gatherings.
  • Ensure alignment and balance between personal and professional commitments.

    • Administrative & Operational Support

  • Prepare expense reports, process reimbursements, and manage both business and personal

    • invoices.

  • Draft documents, presentations, and conduct research when required.
  • Act as the CEO’s first point of contact, filtering calls, emails, and messages.
  • Anticipate requirements and resolve potential challenges proactively.

    • Qualifications & Skills

  • Bachelor’s degree preferred.
  • Experience : 3–5 years as a Personal / Executive Assistant, ideally within the hospitality

    • or luxury industry .

  • Excellent organizational and multitasking abilities with strong attention to detail.
  • Exceptional communication skills (verbal & written).
  • Tech-savvy : Proficiency in Google Workspace / MS Office; comfort with scheduling and

    • productivity tools.

  • High degree of discretion, integrity, and professionalism.
  • Ability to thrive in fast-paced environments and handle changing priorities with ease.

    • Additional Details

  • Company : Graviss Group
  • Location : Colaba, Mumbai
  • Work Mode : Office-based
  • Industry Preference : Hospitality / Luxury / Service-oriented sectors
  • Compensation : Up to ₹8 LPA (commensurate with experience)
  • Reporting To : CEO
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    Personal Assistant • Colaba, Maharashtra, India

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