Bid Manager

Job Description – Experience 5-6 years.

The

Bid Manager

is a central function responsible for the end-to-end management, coordination, and successful delivery of high-quality, compliant, and compelling proposals (RFPs, RFIs, proactive bids, and tenders). This role acts as the single point of contact for the bid process, driving cross-functional teams to ensure timely submission and adherence to established governance standards, ultimately maximizing the organization's win rate.

Key Responsibilities

I. Bid Lifecycle Management & Execution

Own and manage

the complete bid lifecycle, from initial opportunity qualification and receipt to final submission and post-bid review.

Conduct comprehensive analysis

and initial qualification of all received bid documents (RFPs, RFIs, etc.) to confirm requirements, scope, terms, and internal alignment.

Establish and maintain

a rigorous

Bid Plan

and timeline, defining key milestones, deliverables, and resource allocation. Secure sign-off from Pre-Sales leadership.

Lead the internal clarification process

by aggregating and finalizing complex technical, contractual, and commercial questions for submission to the client / prospect.

Drive the content creation

process, ensuring that the proposed solution themes are coherently articulated, contextualized, and mapped directly to client requirements, moving beyond generic responses.

Oversee the final production

and quality assurance of all submission documents (including the main response document and all requisite attachments, such as NDAs, contracts, and supporting materials) to ensure absolute compliance and professional presentation.

Coordinate the circulation

of all official bid correspondence, updates, Q&As, errata, and corrigendum to the core bid team and relevant stakeholders.

II. Stakeholder Collaboration & Leadership

Organize and lead

the

Bid Kick-off Call , clearly defining roles, responsibilities (using a clear

RACI

matrix), timelines, and the overall win strategy / theme for all contributing departments (e.g., Sales, Legal, Solutions, Finance, Delivery).

Facilitate effective communication

by documenting and circulating comprehensive

Minutes of Meeting (MoM)

for all bid-related meetings.

Serve as the central liaison

between Pre-Sales, Solution Architects, and the content contributors to ensure a unified and consistent narrative throughout the proposal.

Support Pre-Sales Managers

in the development and enhancement of reusable sales enablement

collaterals

and standard proposal content.

III. Governance, Quality & Process Adherence

Ensure strong adherence

to the organization’s

Standard Operating Procedures (SOPs)

and established Bid Governance frameworks.

Manage the repository

of standard content, templates, and successful bid artifacts, ensuring they are current, accurate, and readily accessible.

Conduct post-bid reviews

(win / loss analysis) to capture lessons learned and continuously improve the efficiency and effectiveness of the bid process.

Required Skills and Qualifications

Proven experience

managing the full lifecycle of complex, high-value B2B proposals / RFPs, preferably within the relevant industry (e.g.BFSI products).

Exceptional project management skills

with the ability to manage competing priorities and tight deadlines in a high-pressure environment.

Strong verbal and written communication skills

with a keen eye for detail and quality assurance.

Proficiency with MS Office

(Word, Excel, PPT etc)

A strong understanding of typical contractual and legal requirements involved in the bid process.