Executive Assistant to CEO

Core responsibilities :

• CEO office operations : Keep the calendar, priorities, and information flow tight; pre-read and brief the CEO ahead of every meeting.
• Communication hub : Draft, route, and track internal and external communication; close loops on behalf of the CEO; escalate only the exceptions.
• Meeting management : Schedule, set agendas, capture minutes, assign owners and due dates, and follow through to closure.
• Daily execution : Handle routine correspondence, document prep, and approvals queue; maintain an organized digital filing system.
• Market and company research : Prepare concise briefs on prospects, partners, competitors, and RFPs; include sources, key risks, and a recommendation.
• Meeting prep packs : Create one-page dossiers on attendees and organizations; include recent news, decision authority, and likely objections.
• Actionable summaries : translate long documents into decision notes with next steps and owners.
• Outreach : initiate communication with partners, investors, and strategic accounts on behalf of the company; secure meetings and keep pipelines moving.
• Relationship management : maintain a clean CRM trail; log touchpoints, commitments, and renewal / next-step dates.
• Follow-through : send recap notes within 24 hours; chase agreed actions; surface blockers early.

Required skills and experience :

Nice to have :

Work style : Bias for action, closing loops, and written updates.