Senior Management Support Specialist

Company Description

About Us

We are a global leader in events, conferences, exhibitions, and experiential marketing. With teams and clients across international markets, we deliver high-impact, memorable experiences that connect brands with audiences around the world. We pride ourselves on creativity, precision, and seamless execution.

Role Overview

The Executive Assistant (EA) provides comprehensive administrative, operational, and project support to a Senior Management Executive in a fast-paced and highly collaborative environment. The EA will act as the Executive’s right hand—managing schedules, coordinating global communications, assisting with event-related deliverables, and ensuring that priorities are executed efficiently.

The ideal candidate is proactive, detail-oriented, and comfortable working across cultures, time zones, and business functions. This role requires strong communication skills, a high degree of professionalism, and the ability to remain calm and organized under pressure.

Key Responsibilities

Executive Support

• Manage the Executive’s calendar, meetings, and commitments across global time zones.
• Coordinate domestic and international travel, including flights, accommodations, visas, itineraries, and event schedules.
• Prepare meeting agendas, briefing documents, presentations, and follow-up actions.
• Review, prioritize, and organize incoming communications and requests.
• Serve as a trusted liaison between the Executive and internal / external stakeholders.

Operational & Administrative Support

Event & Project Coordination

Communication & Stakeholder Management

Qualifications

Required

events industry experience is a plus.

familiarity with project management tools (e.G., Asana, Monday.Com) is beneficial.

Preferred

Key Competencies

What We Offer