Assistant General Manager - Facility Management and Handover

Department :

Facilities Management

BusinessUnit :

Facilities Management

Location : Mumbai

Grade / Level

Lead / Head

Operational Reporting

Business Head

Functional reporting

Business Head

Detailed Responsibilities

Responsibilities

• Possess engineering expertise with in-depth knowledge of HVAC and Electrical systems. Proficiency in Plumbing and fitouts is desirable.
• Over 20 years of experience, with at least 15 years in Facilities Management within reputable office spaces.
• Oversee the transition process from Projects to Facilities Management, ensuring thorough snagging / desnagging processes are completed before handover to clients.
• Supervise the handover of office spaces or retail areas to clients, ensuring all statutory approvals are obtained.
• Manage Electrical, water, HVAC, and BTU meter connections before and after client occupancy.
• Supervise fit-out activities, identify any deviations, and report to senior management for corrective action.
• Assist in procurement, invoice processing, petty cash management, and vendor liaising.
• Maintain documentation related to contracts, construction drawings, work orders, and payments.
• Address lessee / licensee grievances promptly and efficiently.
• Provide regular updates to senior management on DSR reports, fit-out trackers, and HOTO trackers.
• Maintain records of as-built drawings and coordinate security arrangements for fit-out execution.
• Liaise with tenants to fulfill their day-to-day requirements and ensure compliance with design specifications.
• Collaborate with statutory authorities for compliance and maintain cordial relationships with condominium / society.
• Advise tenant contractors on minor execution issues and ensure adherence to safety regulations.
• Supervise FM agency works and ensure budget compliance.
• Track insurance coverage for equipment, buildings, and fit-outs.
• Manage and maintain cafeteria, creche, and other amenities.
• Oversee parking management.

EducationalQualificationRequirements

Essential

(TheBasicQualificationrequiredforthispositiontoperformeffectively)

Qualification &Specialization(ifany)

Bachelor's degree or BE in Electrical or Mechanical Engineering. Additional qualifications in safety, fire, ISO certifications, finance, or an MBA are preferred.

PG or Masters qualification would be advantageous.

Proficiency in English and Hindi, with excellent verbal and written communication skills. Strong presentation skills and experience in budgeting are required.

Knowledge & Skills Required (Functional / Technical &Behavioral)

(Functional / technical / behavioralcompetencieswhicharerequiredforthisroletobeeffective)

Sl.No.

Functional / Technical Skills requiredforthisposition

Sl.No .

Behavioural Skills required forthisposition

1.

Client Management Skills, Preventive maintenanceskills,GoodCommunicationSkills, Manpower HandlingSkills, Knowledge of Safety Standard &Compliance.

1.

Adaptability, Accountability, Initiative, CustomerFocus,Communication leadingand Managing Change, ProfessionalEntrepreneurs, StrategicThinking DevelopingSubordinates,

Problem Solving, Driving Excellence

Skills Required

Facility Management