Executive Assistant to Managing Director (MDO)

Job Title : Executive Assistant to the Managing Director (MDO)

Department : MD's Strategic Team

Reports To : Managing Director (MD)

Experience Required : 3-5 years of relevant experience

Job Overview :

The Executive Assistant to the Managing Director acts as an integral extension of the MD, ensuring seamless coordination of daily operations, communication, and strategic initiatives. This role demands exceptional organizational, interpersonal, and analytical skills to support the MD in achieving the company's vision and business objectives. The Executive Assistant serves as a trusted liaison between the MD and both internal and external stakeholders, driving alignment across departments and ensuring operational excellence.

Key Responsibilities :

• Executive Support & Coordination
• Serve as the primary liaison between the MD and internal / external stakeholders to ensure clarity, timely communication, and alignment with the MD's directives.
• Manage and optimize the MD's schedule, meetings, and travel plans for maximum productivity.
• Handle correspondence, calls, and documentation on behalf of the MD with discretion and professionalism.
• Operational & Strategic Alignment
• Coordinate with department heads (Sales, HR, Finance, etc.) to ensure the timely completion of key tasks and strategic objectives.
• Monitor and track ongoing projects, ensuring deadlines are met and escalating issues where necessary.
• Assist in strategic planning through analysis of reports (including MIS), providing insights and recommendations for business growth.
• Administrative & Personal Management
• Organize and maintain confidential business and personal documents for the MD.
• Manage personal tasks including financial management, property oversight, and family-related activities.
• Handle the MD's social media presence, ensuring professional updates and engagement.
• Documentation & Reporting
• Prepare and manage data reports, presentations, and dashboards using MS Excel / Google Sheets.
• Draft, edit, and format professional documents using MS Word / Google Docs.
• Maintain efficient file organization and version control through Google Drive and shared folders.

Qualifications & Skills :

Education :

Professional Proficiency :

Preferred Experience :

Personal Attributes :

Skills Required

Executive Assistant, Managing Director, Project Coordination, Project Planning, Operations, Mis Reporting, google sheets , Data Analysis, Reporting, Google Docs, Ms Office, Documentation, Executive Support