iBUS- Executive Assistant

Position : EA-CBO

Location : Bangalore

Experience-1-3yrs

Skills : Excellent communication

Calendar Management

Travel Coordination

Company / Business Background :

iBUS is a digital infrastructure company with a vision to connect everyone, everything, everywhere. We aim

to bridge the digital divide by providing scalable connectivity solutions. As a pioneer in the 5G convergence

landscape, we specialize in building interoperable digital connectivity infrastructure.

One of our core services is being a leading neutral host In-Building Solutions (IBS) provider in India. We offer

comprehensive in-building solutions to various sectors, including real estate buildings, hospitals, hotels,

commercial spaces, educational institutions, and government buildings nationwide.

Additionally, we are a leading Managed Wi-Fi services provider, delivering reliable and high-speed Wi-Fi

connectivity. Our focus extends to location-based services that enhance user experiences and improve business

operations. We have extensive coverage in the hospitality sector, and we cater to education campuses, co-

working spaces, and co-living spaces as well.

With iBUS IoT, we empower our clients to harness the power of the Internet of Things (IoT). We offer

customized IoT solutions designed to optimize costs and help achieve long-term sustainability goals. Our

expertise in Data Solutions grants us access to GDPR compliant data, enabling us to provide valuable insights

and analytics.

Through the integration of our existing in-building and Wi-Fi services with intelligent IoT and data solutions,

we are revolutionizing business operations. With the necessary regulatory authorizations, iBUS is driving

innovation and transforming the digital landscape for businesses across various industries.

Position Summary Objective

Reporting directly to the CBO, the Executive Assistant provides executive support in a one-on-one working

relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all

matters pertaining to the Office of the CBO. The Executive Assistant also serves as a liaison to the board of

directors and senior management teams; organizes and coordinates executive weekly cadence & reviews; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small (100

people), entrepreneurial environment that is value-driven, results-driven and team oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong

written and verbal communication, administrative, and organizational skills, and the ability to maintain a

realistic balance among multiple priorities. The Executive Assistant will have the ability to work

independently on projects / initiatives pertaining to CBOs role / KRA, from conception to completion, and must

be able to work under pressure at times to handle a wide variety of activities and confidential matters with

discretion.

Primary functions of position :

Completes a broad variety of administrative tasks for the CBO including managing an extremely active

calendar of appointments; completing expense reports; composing and preparing correspondence that is

sometimes confidential; arranging complex and detailed plans, itineraries, and agendas; and compiling

documents for meetings.

• Plans, coordinates and ensures the CBO's schedule is followed and respected. Provides "gatekeeper" and

"gateway" role, creating win-win situations for direct access to the CBO's time and office.

and others, on matters related to CBO's initiatives.

those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

demonstrating leadership to maintain credibility, trust and support with senior management staff.

responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place

in the corporate environment across geographies, levels and keeping the CBO updated.

the success of the organization, and manages a variety of opportunities for the CBO, some of which may

have organizational impact.

acknowledgement e-mails, personal correspondence, and other tasks that facilitate the CBO's ability to

effectively lead the company.

to successful completion, often with deadline pressures.

standard work hours

Board Support and Liaison

board and board committee matters, including advance distribution of materials before meetings in

electronic / paper format.

Senior Management Liaison

attending all meetings; be the scribe in the meetings and follows up on action items

meetings

Outreach

materials regarding the CBO and the organization in general

Strategic Initiatives

Essential :

organization

professional networking through digital platforms

web platforms.

Skills & Competencies :

excellent attention to detail

board members, external partners and donors

demands, and demonstrate the highest level of customer / client service and response