Executive Administration

Key Responsibilities :

Ensure daily office facility operations are smooth and efficient

Supervise housekeeping and security teams

Manage employee transport and coordinate travel arrangements (hotels, flights)

Serve as the primary contact for visa applications and liaise with visa agencies

Maintain optimal office supplies availability

Support the organization of in-house and offsite office events

Participate in new projects and perform special tasks as needed

Reporting & Administrative Duties :

Prepare and share reports on office-related activities with management

Maintain and verify the Fixed Assets Register, ensuring annual physical verification of assets

Monitor and report on housekeeping and security staff performance

Act as a backup team member during leave periods

Process & Compliance :

Implement best practices, controls, and automation to enhance productivity

Ensure full compliance with local regulations and company safety guidelines

Support corporate initiatives, including system implementations and transformations

Handle all other duties as assigned

Qualifications & Skills :

Graduation in any field; knowledge of IT infrastructure is a plus

Minimum 5 years of relevant experience in similar roles within MNCs

Proficiency in Office applications (Excel, Word, etc.)

Strong communication and stakeholder management skills

Experience with ERPs like Oracle, SAP, etc.

Ability to work independently, handle pressure, and collaborate across teams

Flexibility to work on holidays, weekends, and in any shift as required