Administration Executive

IHCL and its subsidiaries bring together a group of brands and businesses that offer a fusion of warm hospitality and world-class service. These include

Taj

• – the iconic brand for the most discerning travellers, and ranked as ‘World’s Strongest Hotel Brand’ and ‘India’s Strongest Brand’ across sectors as per Brand Finance Hotels 50 and India 100 reports 2024 respectively;
• SeleQtions , a named collection of handpicked, storied hotels; Vivanta, a chain of contemporary upscale hotels that celebrate joie de vivre;

Ginger , a brand that is revolutionizing the lean-luxe segment, and

amã Stays & Trails , a charming portfolio of private bungalows and villas set in picturesque locales. Along with our varied and latest offerings like

Gateway, The Claridges Collection, Tree of Life,

The Clarks Hotels and Resorts

and

TajSATs , IHCL has evolved from a Branded House to a

House of Brands , offering a diverse portfolio across luxury, upscale, lean luxe, and homestay segments.

Job Objective

To ensure the effective administration and smooth execution of employee benefit programs related to vehicle lease schemes, fuel cards, billing, asset maintenance, and repairs. The role aims to enhance employee experience, optimize cost-efficiency, maintain policy compliance, and ensure the upkeep of company-assigned assets through proactive coordination, vendor management, and accurate record-keeping.

Key Responsibilities

Car Lease Scheme Administration

Manage end-to-end car lease processes for eligible employees

Coordinate with leasing vendors for quotations, contracts, renewals, and returns

Maintain records of leased / company-owned vehicles

Fuel Card (Petro Card) Management

Issue and manage fuel cards

Monitor usage and handle discrepancies

Ensure timely top-ups and renewals

Vendor & Billing Coordination

Liaise with vendors for leasing, repairs, and fuel services

Verify and process invoices

Negotiate service rates and ensure cost-effective delivery

Asset Maintenance & Repair Oversight

Oversee servicing and repairs of company-assigned assets

Maintain logs of service history and warranty claims

Documentation & Compliance

Maintain updated records of benefit schemes and employee allocations

Ensure policy and regulatory compliance

Prepare MIS reports and dashboards

Employee Support & Communication

Act as a point of contact for benefit-related queries

Conduct benefit briefings during employee induction

Provide guidance on policy usage and escalation procedures

Key Requirements

Functional Skills

Vendor Management

Asset & Facility Administration

Billing & Documentation

Policy Implementation

MIS & Reporting

Process Orientation

IT Proficiency (MS Office, ERP systems)

Behavioral Skills

Attention to Detail

Customer Service Orientation

Problem Solving

Time Management

Integrity & Confidentiality

Communication Skills

Team Collaboration

Experience : 2–4 years

Qualification :

Bachelor’s in Business Administration, HR, or related field