Manager- Administration

Position : Manager – Administration

Location : Gurgaon

Type : Full-time

About Safetipin

Safetipin is a social impact organisation working to make cities safer and more inclusive for everyone, especially women and other vulnerable groups. Through data, technology, and partnerships, we help city governments, urban planners, and communities build safer public spaces. Our work spans globally, combining research, innovation, and advocacy to advance gender-inclusive urban mobility and design.

About the Role

The Administrative and HR Manager will play a key role in strengthening Safetipin’s organizational systems and culture. The role involves leading human resource management, office administration, and operational support — including coordination with the finance team — to ensure smooth, compliant, and efficient operations. The ideal candidate is organized, people-oriented, and aligned with Safetipin’s mission of social impact and inclusion.

Key Responsibilities

Administration & Operations

Manage office operations, procurement, logistics, and vendor relationships.

Oversee contracts, assets, and documentation for compliance.

Coordinate travel, infrastructure, and IT-related support.

Finance & Compliance Support

Work with the Finance Manager on budgeting, procurement, and audit documentation.

Track cash, vendor invoices, and reimbursements.

Ensure adherence to donor and financial compliance processes.

Human Resources

Manage recruitment, onboarding, and performance management processes.

Maintain HR records, payroll inputs, and statutory compliance (PF, ESI, etc.).

Support staff development, engagement, and well-being initiatives.

Ensure consistent implementation of HR policies and organizational values.

Organizational Development

Strengthen internal systems and promote a collaborative work culture.

Support initiatives on diversity, inclusion, and learning.

Qualifications & Experience

Master’s degree in Human Resources, Business Administration, Commerce, or a related field.

5–8 years of progressive experience in HR, administration, and operations; experience in the development or social impact sector preferred.

Working knowledge of accounting and financial documentation.

Strong understanding of Indian labour laws, HR compliance, and nonprofit HR dynamics.

Experience in vendor management, procurement, and coordination with finance teams.

Excellent written and verbal communication skills in English; working knowledge of Hindi preferred.

Proficiency in MS Office, Google Workspace, and HR / finance management tools.

Compensation

Remuneration will be commensurate with qualifications and experience, aligned with sector benchmarks.

Application Process

Interested applicants can share their CV and Cover Letter at priyanka.sharma@safetipin.com with the subject line Job Application : Manager - Administration

The position will remain open until filled. Only shortlisted candidates will be contacted.

P.S : If you don’t meet all the criteria listed above, but believe that you have a passion for the work or any other strengths that make you a good fit for the position, please do apply! Make sure to highlight any other points about yourself in your cover letter so we can discuss them further during the interview if you are shortlisted.