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Govche - Team Manager - Company Secretary
Govche - Team Manager - Company SecretaryConfidential • Chennai, India
Govche - Team Manager - Company Secretary

Govche - Team Manager - Company Secretary

Confidential • Chennai, India
9 days ago
Job description

Description

About the Role :

We are seeking an accomplished Company Secretary Team Manager to lead and oversee the ROC & Statutory Compliance function. This role is pivotal in ensuring full regulatory compliance, governance excellence, and corporate secretarial accuracy across a portfolio of client companies. The ideal candidate will have a deep understanding of the Companies Act, SEBI, and other allied regulations, coupled with strong team management and client engagement experience.

Key Governance & Regulatory Compliance

  • Oversee end-to-end incorporation of Public and Private Limited Companies, OPCs, and Foreign Subsidiaries, ensuring full statutory compliance.
  • Manage annual compliance activities, including preparation and filing of Annual Reports, Financial Statements, and e-forms with ROC, MCA, SEBI, and other authorities.
  • Maintain statutory registers, records, and filings under the Companies Act, SEBI, and Stock Exchange requirements.
  • Draft, vet, and review Board Reports, Annual Reports, Corporate Governance Reports, and Secretarial Standards compliance documentation.
  • Handle name strikes, conversions (Loan to Equity, Private to Public, LLPs), and various ROC submissions.

Board, Committee & Shareholder Management

  • Organize and conduct Board, Committee, and Shareholder Meetings (physical and virtual), ensuring compliance with Secretarial Standards.
  • Prepare and review meeting notices, agendas, resolutions, and minutes, along with post-meeting compliance tracking.
  • Maintain minute books, statutory registers, and e-records as per ICSI guidelines and company law requirements.
  • Transactional & Legal Documentation

  • Draft and vet commercial agreements, NDAs, vendor agreements, and corporate contracts ensuring legal accuracy and compliance.
  • Prepare Search Reports, Secretarial Audit Reports, and Due Diligence documentation for client and internal audits.
  • Handle share transfers, transmissions, and dematerialization in coordination with NSDL / CDSL and Registrar & Transfer Agents (RTAs).
  • Stakeholder & Audit Coordination

  • Liaise with Statutory Auditors, Practicing Company Secretaries, and Internal Teams for half-yearly and annual audits.
  • Manage communications with clients, shareholders, and government authorities to ensure timely resolutions and seamless compliance processes.
  • Team Management & Performance

  • Lead a team of secretarial professionals, ensuring high-quality client delivery and compliance accuracy.
  • Drive process efficiency, risk mitigation, and governance excellence through structured workflows.
  • Track team KPIs such as escalation management, client satisfaction, and revenue realization.
  • Provide mentoring, training, and development support to team members to enhance professional growth.
  • Key Performance Indicators (KPIs)

  • Quality and timeliness of statutory filings and submissions.
  • Compliance accuracy and reduction in audit observations.
  • Client satisfaction and retention metrics.
  • Team performance and efficiency benchmarks.
  • Revenue realization and client portfolio growth.
  • Required Skills & Competencies

  • Strong knowledge of the Companies Act, SEBI Regulations, FEMA, LLP Act, and other allied legislations.
  • Proficiency in MCA21, SEBI, and ROC e-filing systems.
  • Excellent drafting, analytical, and interpretation skills.
  • Strong communication and stakeholder management capabilities.
  • Methodical, detail-oriented, and highly organized with the ability to handle multiple clients and deadlines.
  • Proven experience in team leadership and client relationship management within a PCS or Corporate Legal Qualified Company Secretary (ACS / FCS) with minimum 6 years of post-qualification experience in ROC and secretarial compliance management.
  • CS professionals with 6+ years of strong experience in a reputed PCS firm or corporate secretarial department will also be considered.
  • (ref : iimjobs.com)

    Skills Required

    Companies Act, Drafting, FEMA, sebi regulations

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    Company Secretary • Chennai, India

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