Description : About the Role :
We are seeking an accomplished Company Secretary Team Manager to lead and oversee the ROC & Statutory Compliance function. This role is pivotal in ensuring full regulatory compliance, governance excellence, and corporate secretarial accuracy across a portfolio of client companies. The ideal candidate will have a deep understanding of the Companies Act, SEBI, and other allied regulations, coupled with strong team management and client engagement experience.
Key Governance & Regulatory Compliance
- Oversee end-to-end incorporation of Public and Private Limited Companies, OPCs, and Foreign Subsidiaries, ensuring full statutory compliance.
- Manage annual compliance activities, including preparation and filing of Annual Reports, Financial Statements, and e-forms with ROC, MCA, SEBI, and other authorities.
- Maintain statutory registers, records, and filings under the Companies Act, SEBI, and Stock Exchange requirements.
- Draft, vet, and review Board Reports, Annual Reports, Corporate Governance Reports, and Secretarial Standards compliance documentation.
- Handle name strikes, conversions (Loan to Equity, Private to Public, LLPs), and various ROC submissions.
Board, Committee & Shareholder Management
Organize and conduct Board, Committee, and Shareholder Meetings (physical and virtual), ensuring compliance with Secretarial Standards.Prepare and review meeting notices, agendas, resolutions, and minutes, along with post-meeting compliance tracking.Maintain minute books, statutory registers, and e-records as per ICSI guidelines and company law requirements.Transactional & Legal Documentation
Draft and vet commercial agreements, NDAs, vendor agreements, and corporate contracts ensuring legal accuracy and compliance.Prepare Search Reports, Secretarial Audit Reports, and Due Diligence documentation for client and internal audits.Handle share transfers, transmissions, and dematerialization in coordination with NSDL / CDSL and Registrar & Transfer Agents (RTAs).Stakeholder & Audit Coordination
Liaise with Statutory Auditors, Practicing Company Secretaries, and Internal Teams for half-yearly and annual audits.Manage communications with clients, shareholders, and government authorities to ensure timely resolutions and seamless compliance processes.Team Management & Performance
Lead a team of secretarial professionals, ensuring high-quality client delivery and compliance accuracy.Drive process efficiency, risk mitigation, and governance excellence through structured workflows.Track team KPIs such as escalation management, client satisfaction, and revenue realization.Provide mentoring, training, and development support to team members to enhance professional growth.Key Performance Indicators (KPIs)
Quality and timeliness of statutory filings and submissions.Compliance accuracy and reduction in audit observations.Client satisfaction and retention metrics.Team performance and efficiency benchmarks.Revenue realization and client portfolio growth.Required Skills & Competencies
Strong knowledge of the Companies Act, SEBI Regulations, FEMA, LLP Act, and other allied legislations.Proficiency in MCA21, SEBI, and ROC e-filing systems.Excellent drafting, analytical, and interpretation skills.Strong communication and stakeholder management capabilities.Methodical, detail-oriented, and highly organized with the ability to handle multiple clients and deadlines.Proven experience in team leadership and client relationship management within a PCS or Corporate Legal Qualified Company Secretary (ACS / FCS) with minimum 6 years of post-qualification experience in ROC and secretarial compliance management.CS professionals with 6+ years of strong experience in a reputed PCS firm or corporate secretarial department will also be considered.(ref : iimjobs.com)