Community Ambassador

Work Place Operations

• Review operational SOPs & propose / make changes as part of continuous improvement.
• Cost Reduction Initiatives : Regular reviews of existing operations to identify inefficiencies and implement strategies to reduce costs.
• Purchase Order (PO) Creation : Enable smooth purchasing operations by creating and managing POs.
• Vendor Management : Implement an efficient vendor management system to streamline operations through monthly connects, performance reviews, and KPI scoring.
• Invoice Processing : Make sure all vendor invoices are processed on time in CAAPS.
• Monthly Financial report - Supports in timely closer of accruals, and variance reports.
• SOP Implementation : Guarantee SOPs are followed on-site with diligent tracking and closure of open operational items.
• Auditing : Regular and surprise audits to ensure adherence to SOPs.
• Internal Audits : Ensure Audit Preparations and Participation; Responsible for closing all audit findings.
• Submission of MIS reporting.
• Email Responsiveness : Ensure quick response times to emails, employees' concerns, and meeting minute circulation.
• Contract Management : Ensure contracts are well-managed, cost-effective, and renewed timely as required.
• Health & Safety Management : Prioritize a safe working environment and ensure full compliance with statutory regulations on fire, health, and safety standards.
• Green sourcing in the procurement of consumables, etc initiatives.
• Initiatives related to Sustainability to be introduced & share best practices with other colleagues in the workplace.
• Indent Monthly indent / consumption / stock in hand records to be maintained.
• Training & Development : Ensure monthly support Staff Training and development, Ensure TPV Staff onboarding and training; Ensure TPV Fire Safety Training before the Fire Drill.
• Coordination & support in monthly office festivals & events and Guest handling.
• Guest Visit Meeting room readiness, food & travel arrangements including Hotel Bookings.

Skills Required

Health And Safety, Contract Management, Vendor Management, Mis Reporting, Invoice Processing