Executive - Events

Job Responsibilities :

Coordinate and successfully execute events, conferences, offsites, and day-to-day operational activities.

Must have hands-on experience in travel, managing event setup, air bookings and hotel contracting.

Understanding of AV basics (LED, sound, stage, lighting) require.

Manage end-to-end operational and on-ground requirements during live events.

Handle external and internal communication with all stakeholders throughout the event.

Oversee invoice processing, provisioning, and complete vendor billing system.

Liaise with various authorities for event-related licenses, permissions, and clearances.

Ability to conduct cost analysis, compare competitive quotes across hotels, event agencies, and value-added services.

Knowledge of sourcing promotional materials and gifting for seasonal and event-specific activities.

Profile Expectations :

Experience in managing events ranging from 50 to 300 participants, including travel booking, hotel arrangements, event setups, and all onground planning.

Proactive, collaborative, and a strong team player.

High attention to detail, enthusiastic, and solution-oriented.

Excellent written and verbal communication skills in English.

Proficiency in MS Office and Outlook is essential.

Experience :

Minimum 4–5 years of relevant experience.

Prior experience working closely with event agencies, hotels, and vendors is mandatory.

Calm under pressure, stay composed, think fast, and troubleshoot on the spot.