Personal Assistant to Managing Partner

Job Description

We are looking for a dependable and detail-oriented Personal Assistant to support the Managing Partner in day-to-day office and administrative functions. The role involves managing the Partner’s schedule, coordinating meetings, handling communications, and ensuring seamless day-to-day operations. The ideal candidate will be proactive, organized, and maintain a high level of discretion and professionalism.

Key Responsibilities :

• Manage and maintain the Managing Partner’s calendar – scheduling meetings, appointments, and calls
• Coordinate internal and client meetings, ensuring timely reminders and preparation of necessary materials
• Handle correspondence on behalf of the Partner – emails, phone calls, follow-ups, and drafting routine communications
• Prepare agendas, take meeting notes, and ensure follow-up on action items
• Liaise with internal departments, clients, and external stakeholders as required
• Maintain organized digital and physical files, records, and documentation
• Make travel arrangements, manage itineraries, and handle logistics
• Provide administrative and personal assistance, as needed
• Maintain confidentiality and discretion in all aspects of the role
• Handle family office responsibilities, including :
• Liaising with service providers such as real estate agents, bankers, insurance agents, and vendors
• Maintaining important family documents including IDs, medical records, insurance policies, and passports
• Monitoring and ensuring timely renewals and compliance for items such as visas, insurance, memberships, etc.
• Coordinating with accountants, investment advisors, and other professionals for routine updates and documentation

Required Skills & Qualifications :

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