Senior Admin Executive - India - Delhi

Overview – The role is responsible for supporting the organization's administrative and facility management operations. This position assists in maintaining office operations, managing facilities, and ensuring a safe and functional work environment. Duties include day-to-day administrative tasks such as handling office supplies, equipment, and services, and coordinating with other teams and departments to address the organization's administrative requirements.

• Office maintenance & upkeep – housekeeping, pantry, office stationery, pest control and other facility related activities for all offices across India
• Assist in coordinating facility-related projects and tasks.
• Employee Travel - Travel (air and ground), ticketing and accommodation.
• Event Management - Participate in planning and coordinating company events and meetings.
• Assist in event preparations and ensure they run smoothly.
• Vendor Management – source, identify, negotiate rate contracts for employee or business-related purchase / procurement needs.
• Assist in maintaining accurate and up-to-date records related to administrative tasks and facility management. Processing of the invoices. Asset management – maintain proper record keeping and data
• Prepare Purchase order for general administration
• Managing building infrastructure systems, electrical, plumbing, appliance operation / functionality
• Fire Safety checking
• Coordinate with AMC Suppliers and other vendors.
• Identify opportunities for process improvements and contribute to enhancing the department's efficiency.
• Generating reports monthly reports and as per requirement.
• Support for Employee related activities and onboarding

Education & Experience

Graduation in Any stream

Knowledge of administrative tasks and procedures.

Understanding of basic facility management concepts.

Ability to work effectively as part of a team and collaborate with colleagues.

Good verbal and written communication skills.

Excellent data management skills

Effective negotiation skills and vendor management

Commitment to following safety protocols and guidelines.

Basic problem-solving skills and the ability to address administrative challenges.

Attention to detail and organization for maintaining records.

Willingness to learn and contribute to process improvements.

Skills Required

Event Management, Data Management, Vendor Management, Negotiation Skills, Asset Management