Department Head - ER / IR

Job Purpose

• This role is responsible for maintaining harmonious Industrial Relations, creating a positive environment and building trust among the employees and management, support employee's development and achieve unit as well as Business targets. Implement and monitor Industrial Relation, Personnel Welfare and Payroll policies across the SFD and EFD.

Job Context & Major Challenges

Major Challenges

Key Accountability

Maintain harmonious and cordial industrial relations for smooth operation of the units

Supporting Action

1. Developing cooperative and constructive Employee relation climate

2. Establishing harmonious work atmosphere and industrial relations with labour unions at all times

3. To resolve different issues through long term settlement & MOU securing company interests to the best extent possible

4. Jointly plan for periodic two way communication with workmen & Union.

5. Prompt resolution of grievances through workmen grievance handling systems

6. Continuous contact and coordination with Legal team and lawyers to resolve pending labour case

7. Communicate with TUs and motivate employees to improve work culture to achieve higher Productivity

8. Ensure smooth coordination of team for in case of injuries on shop floor, information to relevant authorities, and support to injured person and family.

Key Accountability

Manpower Planning & Budgeting

Supporting Action

1. Create manpower plans and budgets in line with annual business plans for Permanent Workmen & Contract labour

2. Monitor adherence to planned budgets (wages & Retrials etc.)

3. Monitor Preparation & compilation of salary / wages. Retrials & welfare budget in line with annual business plans.

4. Ensure monthly reconciliation with approved budget v / s actual.

5. Work in partnership with internal customers (line managers, function / department heads) to ensure timely hiring as per requisition plans

6. Drafting of policies for recruitment , manpower optimization and separations( for VRS and Medically Challenged) for alignment with Unit level targets

7. Co-ordinate and implement Position reduction plans to reduce employee cost and achieve higher level of productivity.

8. Plan and co-ordinate Manpower Planning, Redeployment, Early Separation, Job content improvement by clubbing of duty positions as possible.

Key Accountability

Contract Labour Management

Supporting Action

1. Monitoring and controlling of contractual deployment as per Budget.

2. Developing MIS & effective Analysis for further Optimization of contract Labour .

3. Ensure 100 % legal compliance of contractors.

4. Ensure coverage of contract labour in relevant trainings and socializing events to help build a uniform desired culture and work norms

5. Ensure implementation of Contract Labour Management policies with introducing I.T Enabled systems so as to improve productivity of Contract

Key Accountability

Statutory Compliance & Stakeholder Management

Supporting Action

1. Ensure 100% compliance with applicable labour laws like , Industrial Employment standing orders, Factories Act, EPF, Gratuity, Payment of Bonus, Workmen's

Compensation, contract labour, Minimum wages, ,State & Central Apprentices etc.

2. Liaise with relevant external stakeholders / regulatory agencies for necessary inspections, certifications, and relationship management. E.g. Factory Inspectorate,

Labour Commissioner, PF Department, EE, Advisor-App etc.

Key Accountability

Organizational Effectiveness

Supporting Action

1. Ensure smooth implementation of Annual Grade Revision Process, Quarter Allotment, Unit & Business level Scholarships etc.

2. Ensure closure of medical check-ups for all permanent and contract workmen

3. Ensure smooth implementation of reward and recognition schemes to motivate workmen.

4. Approve and ensure implementation of initiatives to ensure connect with workmen through communication meets, spouse visits and home visits.

5. Ensure implementation of safety rules and standards and engaging workmen in safe workplace practices

Key Accountability

Welfare & Employee Engagement

Supporting Action

1. Ensure proper Management of company's Residential Colony area for workers.

2. Plan for Allotment, shifting and vacation of quarters, securing company land in Birlagram.

3. Ensure cost effective maintenance of worker's residential colony.

4. Ensure Security of company's land and prevent encroachment.

5. Oversee activities planned at Workmen Club – "Khel Parisar"

6. Ensure suitable infrastructure for facilities at Khel Parisar – including Gym, Library and sports equipment

7. Ensure timely and relevant support to schools and hospitals as per management directive

Key Accountability

Payroll and Wage Admin

Supporting Action

1. Ensure timely Processing of Payroll and ensuring timely payment of wages & salary to all employees- (Staff, Technicians & Apprentice.

2. Ensure Recovery of loan and advances, reconciliation of loan & advance with accounts, Deduction of statutory & Non-statutory amount, verification of the calculation of leave encashment of staff & technician prior to disbursement, Full & Final settlement

3. Ensure Calculation of bonus ex-gratia payment as per wage agreement with Union.

4. Ensure internal audits through maker checker system in Payroll system