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Admin & Travel Support Executive

Admin & Travel Support Executive

Shipsyvadodara, India
1 day ago
Job description

About Shipsy :

Founded in 2015, Shipsy is an AI-first global technology leader transforming the multi-trillion-dollar logistics industry through smart, efficient, and sustainable supply chain solutions. Our platform powers 275+ enterprises across sectors like logistics, retail, manufacturing, and automotive—including Heineken, Aramex, Walmart, DHL, Qatar Post, Reliance, and more.

We are proud to be :

  • Recognized in the Gartner® Magic Quadrant™ and named “Customers’ Choice” in 2024 for Transportation Management Systems
  • The highest-rated logistics platform in our category globally
  • Backed by Peak XV and A91 Partners , having raised $35M+ to date

Our AI-powered logistics management platform helps enterprises gain real-time visibility, optimize decision-making, and automate logistics operations across first, middle, and last mile—driving end-to-end efficiency and unlocking new growth opportunities.

With a footprint across India, the Middle East, Europe, Southeast Asia, and ANZ , we’re at the forefront of AI-led disruption in logistics, enabling businesses to launch 10-minute deliveries, build in-house logistics arms, and reduce global last-mile costs at scale.

Our Global Growth Story

  • 2021 : International Expansion and Rapid Growth – Shipsy established its first international office, a regional headquarters in Dubai, marking the start of its Middle East expansion. The Middle East quickly became a significant market, with about a 75% increase in both client base and revenue.
  • 2022 : Series B Funding & Expansion – Set up a regional HQ in Saudi and expanded into Europe and the UK.
  • 2023 : Record Growth & Acquisition – Achieved 100% revenue growth , opened HQs in Netherlands and Riyadh, and acquired Stockone (WMS) to enhance our logistics platform.
  • 2024 : Industry Recognition – Named “ Customers’ Choice ” in Gartner’s report for Transportation Management Systems.
  • 2025 : Expansion & Industry Leadership – Established HQs in Australia (Sydney) and London to drive ANZ expansion, and recognized as a Niche Player in the 2025 Gartner® Magic Quadrant™ for TMS!

    • Meet our leadership team and explore our journey

    ✨ Discover what it’s like to work here – Life at Shipsy

    Job Title : Office Receptionist, Traveldesk & Admin Executive

    Location : Gurgaon, India

    Department : Administration & HR

    Experienc e : 2–4 years

    Employment Type : Full-Time

    About the Role :

    We are looking for a proactive, people-friendly, and hands-on Receptionist, Traveldesk & Admin Executive to be the face of our Gurgaon HQ. You’ll play a dual role—offering a warm welcome to all who walk through our doors while ensuring the office runs like a well-oiled machine behind the scenes. If you thrive in a fast-paced startup environment and love being the go-to person for all things office-related, we’d love to meet you!

    Key Responsibilities :

    Front Desk & Reception :

  • Greet clients, visitors, and employees with a professional and courteous demeanor.
  • Manage check-ins and visitor logs, ensuring security protocols are followed.
  • Answer and redirect calls using a multi-line phone system.
  • Coordinate meeting room bookings and prepare spaces for internal and external meetings.
  • Maintain a clean, welcoming, and organized reception area.

    • Administrative & Operational Support :

  • Resolve daily office issues (e.g., Wi-Fi glitches, maintenance, admin supplies, etc.).
  • Coordinate with external vendors and the internal admin / facilities team as needed.
  • Handle courier and delivery logistics, including sorting, distributing, and pickups.
  • Support HR and admin in organizing and executing company events and office functions.
  • Procure office supplies and licenses, and manage inventory with the facilities or procurement team.
  • Oversee day-to-day office operations, ensuring a clean, professional, and efficient workspace.
  • Support interview coordination and onboarding in the absence of HR.
  • Travel Desk Management :
  • Plan and manage employee travel arrangements, including flight bookings, visa processing, and hotel reservations.
  • Monitor and ensure compliance with travel budgets, providing regular reports to relevant departments.
  • Build and maintain strong relationships with travel and accommodation vendors to ensure seamless travel arrangements.
  • Reporting & Administration :
  • Create and maintain detailed reports of office, travel, and HR activities for review and analysis.
  • Collaborate with vendors to ensure smooth delivery of services and supplies.

    • Reporting & Administration :

  • Create and maintain detailed reports of office, travel, and HR activities for review and analysis.
  • Collaborate with vendors to ensure smooth delivery of services and supplies

    • Skills & Qualities We’re Looking For :

  • Strong interpersonal and communication skills—professional yet approachable.
  • Highly organized, proactive, and hands-on with a problem-solving mindset.
  • Ability to multitask and manage time effectively in a fast-moving environment.
  • Comfortable with tech tools (e.g., Google Workspace, Slack, basic office systems).
  • Previous experience in a startup or fast-paced company is a plus.

    • What You’ll Get :

  • Opportunity to be part of a growing team and shape workplace culture.
  • Ownership of your space and responsibilities.
  • A collaborative, people-first environment that values initiative and adaptability.
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