Office Manager - Division of Surgery

Office Manager - Division of Surgery (

Job Number : 02OMF)

Description

Employment Type : Full Time, Temporary 2 Year Contract

Classification : Administrative Services Officer Level 4 (PN 37729)

Salary : $84,901 – $91,501 (Plus 12% Super)

Location : Canberra Health Services

Section : Division of Surgery

Closing Date : 4th November 2025

What can we offer you :

Competitive pay rates and excellent working conditions within a tertiary hospital.

Salary Packaging with many options that provide full fringe benefits tax concessions.

Flexible working conditions.

Access to Employee Assistance Program.

Access to discounted gym membership.

Access to onsite Physiotherapists.

Onsite cafes, staff cafeteria, pharmacy and gift shop.

Up to $12K reimbursement of relocation expenses for interstate candidates (subject to review and approval).

About the Role :

The Division of Surgery is responsible for delivering inpatient and outpatient surgical services to the ACT and surrounding region. The Division includes Pain Management Unit, specialist surgical ward areas, medical and nursing outpatient services, ACT Trauma Service, Intensive Care Unit, Capital Retrieval Service and the Trauma and Orthopaedic Research Unit. These Units are supported by administration support officers.

Office Manager positions sit within the Division’s specialised Units. These positions are an integral part of a multidisciplinary team responsible for coordinating and facilitating the care of major trauma and surgical patients. The Office Managers work flexibly and collaboratively across our services to provide leadership and high-level administrative support to enable the efficient management of the administration functions. The Office Manager positions support the Unit Directors in achieving strategic and operational objectives.

The Office Manager positions will be primarily allocated to support one of the areas below, noting these positions may also be required to provide support across the Division of Surgery as needed :

ACT Trauma Service - CHS is formally recognised as a Major Trauma Service within the NSW / ACT trauma networks providing a tertiary trauma referral service to the ACT, Southern NSW Local Health District, and parts of Murrumbidgee Local Health District. The ACT Trauma Service at CHS aims to provide best practice care for trauma patients. The multidisciplinary trauma team includes medical, nursing, allied health and support staff who are committed to providing exceptional health care to trauma patients. The Office Manager will provide administration support to the Unit Director of the ACT Trauma Service, staff working within the ACT Trauma Service and to the Prevent Alcohol and Risk-related Trauma in Youth (PARTY) program.

Emergency General Surgery Unit (EGSU) and General Surgery – EGSU and General Surgery team provide care primarily to abdominal surgical patients from assessment in the Emergency Department, admission to hospital through to discharge, and ongoing care as an outpatient. The Office Manager provides administration support to clinicians, the units inpatient and outpatient services and to the Unit Directors.

Capital Regional Retrieval Service - The CRRS provides the flight doctors for the SouthCare Helicopter. This is a rotatory service and forms part of the Southern NSW Ambulance Helicopter network. SouthCare covers a large geographical area to the southern areas of the state of NSW extending from Goulburn to Hay in the west, south to the Victorian border / northeast Victoria and the east coast from Nowra to Mallacoota. The CRRS also provides clinical governance, medical education and training in Retrieval Medicine, telemedicine and co-ordinates retrieval and transfers of patients. The medical staff that work as part of the CRRS are highly skilled Emergency Medicine, Intensive Care or Anaesthetic specialists and senior registrars.  The Office Manager provides administrative and data support to the CRRS. This position may also provide data support to other services if required.

Education and Training – The Surgical Training Centre (STC) works to develop and deliver training programs as prescribed by the Royal Australasian College of Surgeons (RACS). The Office Manager will be required to administer the STC as well as act as the Medical Education Support Officer. It is expected that the role will assist in projects that arise, provide office manager support to outpatient services as required, maintain databases and other general administrative duties to assist with the day-to-day operations of the Division of Surgery. On an ad hoc basis the Office Manager for the STC may be required to work after hours or on a weekend to provide support to conferences and meetings that are booked into the STC.

Intensive Care Unit - The Canberra Hospital ICU includes a new 4-bed Paediatric Intensive Care Unit within a 36-bed Adult ICU. The ICU routinely cares for medical and surgical patients, including those with major trauma, cardiac, thoracic and neurosurgical needs. Annual ICU admissions are around 2700, including over 80 paediatric cases in a year since we moved to the new building. The ICU department employs 17 ICU specialists, 35 ICU trainees (Senior Registrar / Registrar) and up to 15 junior medical officers (Registrar / SRMO).

Surgical Subspecialty Units

The Division of Surgery has several surgical subspecialty units that provide specialised tertiary level inpatient and outpatient surgical scare to the ACT and surrounding region.

Surgical subspecialties within the Division include :

• Cardiothoracic Surgery
• Neurosurgery
• Oral Maxillofacial Surgery
• Ophthalmology
• Orthopaedic Surgery
• Otolaryngology Head and Neck Surgery
• Paediatric Surgery
• Plastic Surgery
• Urology
• Vascular Surgery

For more information regarding the position duties click here for the Position Description.

Please note prior to commencement successful candidates will be required to :

Undergo a pre-employment National Police Check.

Comply with Canberra Health Services Occupational Assessment, Screening and Vaccination policy.

To Apply :

Please apply online by submitting a copy of your CV along with a Response to the Selection Criteria, listed in the Position Description.

Canberra Health Services (CHS) is focussed on the delivery of high quality, effective, person centred care. It provides acute, sub-acute, primary and community‐based health services, to the Australian Capital Territory (ACT) and surrounding region. More information can be found on the CHS website.

Our Vision : creating exceptional health care together

Our Role : to be a health service that is trusted by our community

Our Values : Reliable, Progressive, Respectful and Kind

CHS is committed to workforce diversity and to creating an inclusive workplace. As part of this commitment, we welcome applications from all diversity groups. Aboriginal and Torres Strait Islander peoples, people with disability and people who identify as LGBTQIA+ are particularly encouraged to apply.

The new state-of-the-art Building 5 is now officially open at Canberra Hospital. This 44,000sqm, nine-storey facility, the largest healthcare infrastructure project in the Territory’s history, delivers cutting-edge acute clinical services. Building 5 seamlessly integrates with existing campus buildings, ensuring smooth public access, patient transportation, and efficient logistics.

If you would like further information regarding this opportunity, please contact Melissa Warylo at (02) 5124 0931 or at Melissa.Warylo@act.gov.au .

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Job

:  General / Administrative

Salary Range

:  84,901.00 - 91,501.00

Closing Date

:  04 / Nov / 2025, 12 : 59 : 00 PM