Executive Assistant to Co-Founder

About apicule

apicule (https : / / apicule.com) is a fast-growing pharmaceutical API sourcing and consultancy platform revolutionizing how drug manufacturers connect with verified API suppliers globally. With high amount of daily website visits and qualified inquiries, we are building the world's most trusted API trading ecosystem.

We are seeking a highly organized, proactive, and dynamic Executive Assistant to the Co-Founder who will act as a key partner in managing daily operations, ensuring seamless team coordination, and keeping the leadership updated on all critical functions.

Key Responsibilities

• Act as the primary point of contact between the co-founder and company teams (Sales, Business Development, Data Curation).
• Monitor and track progress of all active projects and team deliverables; ensure timely updates and escalate issues proactively.
• Regularly prepare and share concise daily and weekly reports on team performance, business KPIs, and pending actions.
• Support with hiring candidates for any positions within the company.
• Manage the co-founder's calendar, schedule meetings, and coordinate across time zones for international clients and suppliers.
• Oversee the use and organization of Google Workspace, project management tools, and communication platforms (e.g., Slack, Trello).
• Arrange travel and logistics for conferences, expos, and supplier site visits.
• Draft, proofread, and manage correspondence, presentations, and internal communications.
• Support hiring and onboarding processes for interns, associates, and consultants as needed.
• Handle sensitive information with discretion and maintain confidentiality at all times.

Desired Skills & Qualifications

Compensation & Perks

How to Apply

Send your updated resume and a short cover letter explaining why you're the ideal candidate for this role to [HIDDEN TEXT] with the subject line : 'Executive Assistant to Co-Founder – Application'.

Skills Required

Trello, Slack