Executive Assistant

Job Description

This is a remote position.

Executive Assistant – Remote Full-Time (Hybrid)

We’re looking for a proactive and adaptable Executive Assistant to support our COO in streamlining operations and maximising productivity. This is a unique opportunity to join a fast-growing startup environment and make a real impact from day one.

About the Role

As Executive Assistant, you’ll be the COO’s right hand - managing day-to-day operations, anticipating needs, and ensuring critical tasks move forward. You’ll handle core administrative responsibilities while also leveraging modern tools (including AI) to create efficiencies and support decision-making.

This isn’t just a scheduling role - you’ll be part of a small, dynamic team where resourcefulness, adaptability, and a startup mindset are key.

Key Responsibilities

• Own calendar and schedule management for the COO
• Manage inbox and draft professional correspondence
• Coordinate, prepare, and follow up on meetings
• Conduct research and handle outreach initiatives
• Provide personal administrative support as needed
• Track projects and manage tasks, ensuring follow-through
• Identify opportunities to use AI tools to simplify, automate, or accelerate workflows

Required Qualifications

Preferred Qualifications

The Ideal Candidate

Position Details