Executive Assistant

Description

About LegalZoomAs the industry leader for over 20 years, innovation remains at the center of all we do. We're creative thinkers and problem solvers with a passion for building legal and tax products that make a positive impact on the world, and we're always looking for exceptional people to push us further. At LegalZoom.com, Inc. we have transformed the legal industry with the launch of our cloud-based services and groundbreaking technology. Millions of customers have counted on us to officially start and run businesses, protect brands and intellectual property, and look after loved ones through wills and trusts. We're here to make legal help accessible to all. With us, you'll do work that's as rewarding as it is challenging with a team where every voice matters and diversity, equality, and inclusion are truly embraced. Together, we'll continue to democratize the law and make a real difference in the lives of millions.OverviewHere at LegalZoom, we look to the EA team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leaders to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams.LegalZoom’s EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards.You will

• Should have a minimum of 5+ years of experience with a global organization and supporting international teams.
• Support Site Leader / Managing Director / VP level leaders across our organization.
• Manage complex executive calendars, balancing competing priorities.
• Coordinate presentations and presentation material
• Drive cultural engagement within your organization and site.
• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events.
• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables.
• Manage the administrative support with financial processes (PO creation / accruals, check-requests, expense report(s), etc.)
• Support onboarding for new hires reporting to your leader(s).
• Communicate clearly and comfortably across multiple mediums with varying levels of seniority.
• Coordinate complex international and domestic travel, including supporting visa processing.
• Other miscellaneous administrative responsibilities.

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