Administrative Assistant 1

Team Support :

People data management upkeep (titles, cost centers, project codes, etc.)

Team alias management

Be present and reachable during core business hours to assist with onsite and virtual requests

Main point of contact for the team for ad-hoc requests and questions

SLA's for all requests :

o Acknowledge emails within 24 hours

o Action taken within 48 hours or less (subject to change pending priority level)

Shipping out items as appropriate for team members

Providing assistance in terms of logistics etc, during team and org events.

Finance Management :

May perform PO creation / closures for discretionary budget requests

GSR / Invoice approvals and receipt confirmation

Space :

Assist the lead Admin with end to end support during all team moves, space moves across locations.

Ensure MSS is up to date with current space locations

RE&F / facility request submissions

Assist with intern space management

Compliance :

Assist with policy enforcement in all business operations and events

Assist with required training reminders and tracking to completion

Work Expectations :

To be available onsite for all 3 locations on rotational basis, 4 times a week, for a 9-hour shift per day.

Willing to stretch shifts based on the situation eg, Leadership visits.

Procurement :

Raise equipment request for the new hires on MyDevice tool.

Storage room inventory management for assets, peripherals, SAW's and supplies

Growth and Development :

GIVE campaign support

Participate in administrative community meetings and events.

Build network and relationships with peers, business partners and external EA's, customers and suppliers

Diversity & Inclusion :

Administrators are champions of creating an inclusive environment and leading by example in cultural values

Typical Day in the Role :

Calendar management support for executive of CSCPe team, Managing budgets, boosting morale, give campaign support, storage room management, events as planned.

Candidate Requirements

Degrees or certifications required : Graduate and above with outlook and MS tools knowledge.

Top 3 must-have hard skills (no soft-skills) : Office 365 tools

Calendar & Travel Management, Finance and Procurement

Level of experience with each (years) : Total at least 4 years