Administrative Assistant 2

JOB DESCRIPTION

Space coordination- examples - Seating / Location Management for entire team, assignment of seats, internal movements

Inventory management- examples - Raising Purchase orders, maintaining data sheets of Assets, manage / assigning procurement of goods and services including computer equipment and peripherals and managing WFH shipment tool.

Team Building Event- Organizing Morale events, example - purchases of goodies, organizing off sites, training events.

New hire onboarding and off boarding. providing welcome email, handing over laptop and other assets, meeting them, collecting the assets when the employee leaves, keeping track of assets

Handling Human Resource tool, Recruiting Tools, Finance Tools example - raising req for new hires, raising POs

Exec visits end-to-end management e.g. conf room booking, cab booking, raising PO for morale events with exec, organizing morale events in the location with exec.

Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions - examples are space planning or updating employee central for new joiners.

Executive Support to Managers with respect to end-to-end Travel / Raising Expenses, attending to their requests. raising expenses for some visiting execs in the same Cost Center

Ad-hoc requests e.g. coordinating activities for Giving, Pinnacle etc.,

Required Skills :

Dedicated, highly responsible & accountable.

Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate.

Effective verbal and written communication skills required.

Creative

Adaptable to changing environments.

Respectful / Great attitude / behavior skills while working with the team and during interactions.

Ability to accommodate different working styles, maintain high integrity, confidentiality, and excellent customer service skills.

Should be caring and sensitive to team's needs and helping them.

Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations.

Passionate about learning, helping, and supporting the Team.

Knowledge and proficiency with Microsoft products including Outlook, Excel, Word, PowerPoint etc.

Candidate Requirements :

Years of Experience required 3 years

Degrees or certifications required - Bachelors

Top skills :

Calendar management, Expense Filing, Team management