Executive Assistant

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

About JLL

JLL (NYSE : JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate creating rewarding opportunities and amazing spaces where people can achieve their doing so we will build a better tomorrow for our clients our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion operations in over 80 countries and a global workforce of more than 93000 as of September 30 2019. JLL is the brand name and a registered trademark of Jones Lang LaSalle Incorporated.

What this job involves :

• Calendar Management Travel Management Meeting & Events coordination Time & Expense Submission Other Administrative Support
• Prepare a range of non-routine correspondence according to company guidelines
• Arrange and coordinate meetings / conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics ( meeting participants and coordinate responses compose meeting materials and follow-up correspondence with input and review by Executive).
• Coordinate work with third-party suppliers both internal and external to address support needs and issues on behalf of the executive
• Arrange conference calls video conferences or data conferences occasionally involving a global audience
• Anticipate travel needs of executive and independently coordinate complex travel arrangements typically involving multiple changes and destinations based on understanding of executives availability and obligations. Support with travel documentation and procedures (itineraries visa / passport procedures).
• Prepare draft proposals and presentations with direction from Executive and / or support from other individuals or service departments as necessary
• Review and sort paper-based and electronic mail identify action required and take action where appropriate
• Assist with miscellaneous complex administrative tasks ( and complete standard forms provide invoicing and accounts reconciliation support maintain voicemail / email distribution lists may manage time and expense reports)
• Manage potential complex calendar / diary activity including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
• Develop relationships with executives clients and their EAs
• Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives representative to independently handle calls
• May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
• Maintain voicemail and email distribution lists

Key Skills

Sound like you In this role your key responsibilities will include :

Location : On-site Pune MH

Scheduled Weekly Hours :

48

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1