Executive Assistant

Job Title : Executive Assistant cum Business Manager

Location : Jaipur (On-site)

Experience : 2-5 Years

Timing : Full-time, includes early morning chapter meetings (7 : 00–10 : 00 AM, as required)

About the Role

We are seeking a highly organized, proactive, and business-savvy Executive Assistant cum Business Manager to support the Regional Team. This role requires someone who can confidently represent leadership during morning meetings, manage schedules end-to-end, coordinate with chapters, and ensure smooth functioning of daily operations.

This is not a desk-only role, it requires field presence, stakeholder coordination, and the ability to handle responsibility independently.

Key Responsibilities

1. Representation & Meeting Support :

Attend morning meetings on behalf of Executive Director whenever required

Coordinate with chapter teams, visitors, leadership teams, and regional office

Maintain minutes, follow-ups, and action trackers

2. Executive Assistance :

Manage calendar, appointments, and scheduling for months in advance

Prioritize tasks, block time, and ensure zero scheduling conflicts

Handle travel planning, reminders, documentation, and daily agenda alignment

3. Operations & Office Management :

Oversee day-to-day functioning of the Regional Office

Coordinate visitor flow, vendor interactions, and office requirements

Ensure timely preparation of reports, dashboards, and meeting summaries

4. Field Coordination :

Be present on-field for chapter events, orientations, trainings, and regional activities

Coordinate logistics, registrations, and event checklists

5. Communication & Professional Documentation :

Draft emails, notices, announcements, and member communication

Maintain professional records, trackers, and follow-up systems

Required Skills & Qualifications :

Bachelor's degree preferred

2–5 years of experience as EA, Operations Manager, Coordinator, or similar

Excellent communication skills (English & Hindi)

Strong organizational and time-management abilities

Comfortable attending early morning meetings

Professional presence & confidence while interacting with business owners

Proficiency in MS Office / Google Workspace

Preferred Traits :

Highly reliable and self-driven

Problem solver with a calm, solution-oriented mindset

Strong follow-up discipline

Ability to manage multiple priorities without supervision.

Skills Required

Ms Office