Securities Services- Company Secretary-Associate

Job Description

Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area This is a unique opportunity for you to work in our team to partner with the Business to provide a comprehensive view

As a Company Secretary Associate within the Securities Services team, you will take direct responsibility for providing company secretarial services to our clients. You will have the opportunity to engage in board and shareholder meetings, ensure compliance with statutory and regulatory requirements, and maintain and enhance client relationships. This role offers a dynamic environment where you can utilize your expertise in company law and governance while working closely with peers and clients at various levels of seniority.

Job Responsibilities

• Review and preparation of board and committee papers. Preparation of agenda in conjunction with the client. Preparation, collation, review and distribution of board and committee papers. Meeting attendance, preparation of the minutes of the meeting including action list. Provision of board meeting rooms, telephone and video conferencing facilities. Maintenance and update of board and committee meeting calendar.
• Drafting of ad hoc written resolutions.
• Preparing notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs). Organisation of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client's legal advisors and notaries.
• Meeting attendance, acting as proxy holder, provision of the bureau. Preparation of the minutes of AGMs and OGMs. Proxy receipt and vote counting.
• Collecting signatories in accordance with legal and regulatory requirements (board resolutions, annual accounts, minutes of meetings, legal documents etc). Corporate governance assistance to the board / client, to ensure compliance with statutory and regulatory requirements. Maintenance of corporate calendar for the client's administrated entities
• Providing informal technical updates on proposed changes to legislation, regulation and corporate governance
• Assisting with domiciliation services rendered, including provision of registered office including mailbox monitoring. Preparing statutory filings and regulatory filing across EMEA (Luxembourg, Ireland, UK, Jersey and Guernsey).
• Ensure timely delivery of all client outputs (including those originating from outsource service partners). Assist with the planning of client meetings and visits.
• Assist with the take on of new business
• Ensure full functional understanding of (and compliance with) operational risk processes & controls. Identify and remediate any risk issues in accordance with internal risk policies. Supervise the preparation of procedures & checklists and conduct ongoing review of existing procedures & checklists
• Reviewing work of other team members for accuracy and control. Ensure that databases and document management systems are maintained in accordance with agreed procedures. Drive audit planning and co-ordination.

Required Qualifications, Capabilities And Skills

Preferred Qualifications, Capabilities And Skills

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About The Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

Skills Required

Statutory Compliances, Company Law