Event Planner

🌟 We're Hiring : Event Planner! 🌟

We are seeking a skilled and detail-oriented Event Planner to manage and execute a variety of events. The ideal candidate will possess strong organizational skills, creativity, and the ability to work under pressure while ensuring client satisfaction.

📍 Location : Bengaluru, India

⏰ Work Mode : Work from anywhere

💼 Role : Event Planner

What You'll Do : 1. Event

Planning & Execution

Assist in

the design and delivery of event plans, including timelines, logistics,

venue sourcing, and vendor negotiations and coordination.

Independently manage select events from planning to

execution, under the direction of the Event Manager.

Coordinate registration processes, submission

platforms, delegate communications, program updates, and payment

follow-ups. Prepare and maintain detailed event project plans and ensure

deadlines are met.

Support

attendees by addressing onsite inquiries and needs.

2. On-Site

Execution & Vendor Liaison

Oversee logistics such as room setups, catering,

AV, signage, materials, and exhibitor support.

Build working relationships with hotels, vendors,

and local partners; serve as their primary point of contact.

Ensure SEG branding and service standards are

upheld during all events.

Serve as the

SEG lead on-site during events in Middle East or Asia Pacific.

Provide

hands-on support to speakers, sponsors, and attendees during the event.

3. Committee

& Stakeholder Management

Work closely with regional technical and organizing

committees to support the development and delivery of technical content.

Schedule and manage planning calls, track committee

deliverables, and ensure alignment with SEG deadlines.

Build strong working relationships with academic,

government, and industry volunteers involved in the events.

Act as a key liaison between SEG’s regional

committees to ensure clear, consistent communication.

4.

Sponsorship & Volunteer Coordination

Assist in identifying and engaging potential

sponsors and exhibitors through targeted outreach and proposal

developments and follow ups.

Support the preparation and distribution of

sponsorship packages and ensure timely responses to sponsor inquiries.

Coordinate the sponsorship confirmation process,

including agreement execution, benefit tracking, and deliverables.

Follow up on sponsor payments to ensure timely

invoicing and collection in coordination with the finance or admin team.

Maintain accurate records of sponsorship

commitments, contacts, and communications.

Coordinate volunteer recruitment and assignments in

collaboration with local institutions, universities, and committee

members.

5. Budget

Monitoring & Reporting

Maintain accurate tracking of event budgets and

expenses.

Assist in preparing post-event reports, including

attendance data, committee feedback, and financial summaries.

What We’re Looking For :

5–7 years of experience in event or conference

planning, preferably with technical or academic events.

Bachelor’s degree in Event Management, Hospitality,

Business, or a related field.

Experience working with volunteer committees or

professional societies preferred.

Skills and

Competencies :

Proven ability to manage multiple stakeholders and

deadlines.

Excellent organizational ability along with strong

communication and relationship-building skills.

Ability to work independently, take initiative, and

manage shifting priorities.

Culturally sensitive and adaptable, with experience

working in multinational environments.

Proficient – Intermediate to Advanced level in

Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with

CRM / event tools is a plus.

Willingness to travel within the region and work

extended hours during events.

Physical

Demands and Working Conditions

This position primarily involves remote work from a

quiet, climate-controlled indoor setting and requires regular use of a

computer, phone, and standard office equipment.

Must be able to sit and work at a computer for

extended periods (up to 6–8 hours / day), and occasionally lift and carry

materials up to 10 lbs.

Availability for extended or irregular hours is

expected during event execution periods, including weekends and evenings.

Must be willing and able to travel frequently for

domestic and international events, including overnight and extended stays.

Must be able to navigate large venues, exhibit

areas, and hotel facilities during events, including extended periods of

standing or walking.

Ready to take your event planning career to the next level? 🚀 Apply now and let’s create unforgettable experiences together!