Human Resources Administrative Specialist
SOAI INDIA PRIVATE LIMITEDBengaluru, Karnataka, India3 days ago
Job descriptionOversee front office, visitor management, meeting rooms, pantry / housekeeping, and stationery / consumables. Manage facilities : AMCs, repairs, utilities (power / internet), uptime tracking, and contractor coordination. Own security & access control : ID cards, onboarding / offboarding access, CCTV coordination, incident logs. Maintain asset & inventory registers (IT equipment, furniture, peripherals); tagging, issuance / return, periodic audits. Lead procurement & vendor management : RFQs, comparisons, PO / GRN, contracts, SLAs, and renewals. Handle travel & reimbursements : bookings, policy adherence, and timely claim coordination. Run mailroom / courier operations with POD tracking and SLA adherence. Coordinate licenses, insurance renewals, safety & fire drills, first-aid kits, and EHS checks. Track admin OPEX / CAPEX, petty cash, accruals, and publish monthly cost reports. Bachelor’s degree in HR / Business / Commerce (or equivalent). 5+ years of hands-on HR + Admin ownership in a fast-paced setup. Proficiency with HRIS / ATS, Google Workspace / MS Office; strong Excel (lookups, pivots). Working knowledge of Indian labor compliance and third-party staffing. Excellent communication, stakeholder management, and a high-ownership, detail-oriented mindset. Exposure to consumer electronics / peripherals or promoter / field-team support (not mandatory).
HR & Administration Executive — SOAI India
Location : Bengaluru, Karnataka ( On-site only )
Experience : 5+ years (HR & Administration)
Employment Type : Full-time
About the role
Own end-to-end HR operations while running a smooth, compliant, and cost-efficient workplace. You’ll be the single point of contact for people processes, payroll inputs, vendors, facilities, and day-to-day admin.
Job DescriptionHuman Resources
- Drive full-cycle hiring (JDs, sourcing, interviews, offers) and maintain hiring dashboards & offer-to-join conversions.
- Run structured onboarding / offboarding : documentation, induction, access creation, asset handover / return, and exit formalities.
- Maintain HRIS & personnel records; publish weekly / monthly MIS.
- Coordinate accurate, on-time payroll inputs (attendance / leave / variable pay) with Finance.
- Ensure statutory & policy compliance (PF, ESI, PT, Gratuity, Shops & Establishments, POSH).
- Support performance cycles, internal communications, engagement activities, and pulse surveys.
Administration (General)
Experience requirements
Good to have
Work mode : This role is strictly Bengaluru-based ; on-site presence is required.
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Human Resource • Bengaluru, Karnataka, India
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