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(Only 24h Left) Executive Personal Assistant

(Only 24h Left) Executive Personal Assistant

Alp Consulting Ltd.Nagpur, Maharashtra, India
2 days ago
Job description

Job Profile – Personal Attendant (PA) to Director

Position Title :

Personal Executive (PE)

Location :

Navi Mumbai, Maharashtra

Reporting To - Director

Key Responsibilities

1. Communication & Correspondence

  • Draft, review, and manage official emails, letters, and notices on behalf of the Director.
  • Maintain communication with clients, government offices, vendors, and internal teams.
  • Proofread all outgoing correspondence to ensure accuracy and professionalism.
  • Handle confidential and sensitive communication with discretion.

2. Personal Executive to Director

  • Manage the Director’s daily schedule, meetings, appointments, and travel arrangements.
  • Remind and prepare the Director for meetings, calls, and official commitments.
  • Prepare documentation for the Director for business meetings, camps, and events as required.
  • Ensure proper coordination between Director and departmental teams.
  • Handle personal tasks related to documentation, online registrations, and official requirements.

    • 3. Administrative & Office Management

  • Maintain organized filing (digital & physical) for correspondence, reports, and approvals.
  • Track deadlines for proposals, tenders, compliance documents, and medical approvals.
  • Coordinate with accounts and administration team for bills, payments, and reimbursements.
  • Follow up with external agencies (govt., corporate clients, vendors).
  • Assist in HR coordination for recruitment, training, and employee communication when required.

    • 5. Professional Representation

  • Represent the Director in meetings or discussions when delegated.
  • Greet and coordinate with visitors, clients, and government officials.
  • Maintain high standards of etiquette and professional conduct.

    • Desired Qualifications & Skills

  • Graduate / Post Graduate in Commerce, Management, Administration, or Mass Communication.
  • Excellent command of English (written & spoken); knowledge of Hindi / Marathi preferable.
  • Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
  • Familiarity with digital marketing tools (Canva, Mailchimp, social media management, SEO basics).
  • Strong organizational, multitasking, and problem-solving skills.
  • Ability to handle confidential information with integrity.
  • Presentable, disciplined, and proactive in approach.

    • Experience

  • 2-3 years as PA, Executive Assistant, or in Corporate Communications role.
  • Prior exposure to healthcare, corporate, or service industry preferred.

    • Compensation

  • Competitive salary (based on experience)
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    Executive Assistant • Nagpur, Maharashtra, India

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