Senior Manager - Administration

Position : Senior Manager – Administration Reporting to : Registrar / President

Location : FIIB Campus, New Delhi

Role Overview

The Senior Manager – Administration will lead the institute’s administrative, facility, and infrastructure functions, ensuring a safe, efficient, and well-maintained campus environment. The role involves strategic planning, process optimization, vendor management, and cost control while fostering a culture of accountability, service excellence, and continuous improvement across administrative operations.

Key Responsibilities

Facility & Infrastructure Management

Oversee end-to-end campus administration, including building maintenance, security, housekeeping, and utilities.

Ensure timely upkeep of facilities, preventive maintenance schedules, and compliance with safety and environmental standards.

Manage space planning, office layout, and infrastructure upgrades aligned with institutional growth.

Vendor & Procurement Management

Identify, evaluate, and manage vendors and service providers for administration, maintenance, and procurement.

Negotiate contracts, SLAs, and AMC renewals to ensure cost efficiency and quality assurance.

Develop a transparent and accountable procurement process aligned with institutional policy.

Budgeting & Cost Optimization

Prepare and monitor the annual administrative budget.

Track operational expenses, analyze variances, and drive cost-saving initiatives without compromising quality.

Provide monthly MIS and analytical reports to management for decision-making.

Compliance & Risk Management

Ensure adherence to statutory and safety compliances (fire, electrical, ISO, and audit readiness).

Conduct regular risk assessments and implement preventive measures.

Liaise with local authorities, government bodies, and vendors for compliance documentation and licenses.

Team Leadership & Process Improvement

Lead and mentor the administration team to ensure high service standards and timely delivery.

Develop and implement SOPs for key administrative functions.

Promote digitalization of administrative processes to improve efficiency and record management.

Travel, Events & Workplace Support

Oversee travel, logistics, and hospitality arrangements for staff, guests, and events.

Support campus events, corporate engagements, and academic functions through effective logistics coordination.

Ensure overall employee experience and workplace satisfaction through smooth admin operations.

Qualification & Experience

Graduate in any discipline; MBA / PGDM preferred.

12–18 years of progressive experience in administration, infrastructure, or facilities management.

Proven expertise in vendor management, budgeting, compliance, and project execution.

Exposure to educational institutions or corporate setups with multi-site operations preferred.

Skills & Competencies

Strong leadership and stakeholder management skills.

Excellent planning, negotiation, and communication abilities.

Proficient in MS Office, Google Workspace, and ERP systems.

Analytical, cost-conscious, and proactive in problem-solving.

Ability to handle multiple priorities with discipline and attention to detail.

What We Offer

A collaborative and empowering work environment.

Opportunity to shape and strengthen FIIB’s operational backbone.

Competitive compensation aligned with experience and industry standards.