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Apply Now : Executive Assistant to the Founder

Apply Now : Executive Assistant to the Founder

OaklanecapitalIndia
12 hours ago
Job description

The Executive Assistant (EA) to the Founder will be a highly organized, proactive, and detail-oriented professional responsible for managing the day-to-day operations and supporting the strategic initiatives of the Founder. This role requires a dynamic individual capable of managing complex schedules, coordinating between the hedge fund and AI startup, and providing high-level administrative and project management support. The EA will act as a gatekeeper, confidante, and key facilitator, ensuring the Founder’s time is used efficiently and effectively.

Key Responsibilities

1. Administrative Support :

  • Manage the Founder’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle incoming and outgoing communications on behalf of the Founder, ensuring that urgent matters are prioritized.
  • Organize and maintain files and records, ensuring data confidentiality.

2. Project Management :

  • Oversee and manage key projects initiated by the Founder, including tracking progress and deliverables.
  • Coordinate with various teams across the hedge fund and AI startup to ensure alignment and execution of strategic initiatives.
  • Prepare project updates and reports for the Founder’s review.
  • 3. Investor Relations & Client Liaison :

  • Act as a point of contact for investors, clients, and key stakeholders.
  • Organize investor meetings, presentations, and follow-up communications.
  • Assist in preparing financial summaries, investment reports, and other documentation as required.
  • 4. Research & Data Analysis :

  • Conduct research on market trends, competitors, and industry developments relevant to the hedge fund and AI sectors.
  • Summarize findings in concise reports and provide actionable insights for the Founder’s decision-making process.
  • Support the Founder in analyzing data for both financial investments and AI product development.
  • 5. Operational Support :

  • Facilitate communication and coordination between the hedge fund and AI startup teams.
  • Manage special projects, including event planning, business development initiatives, and new ventures.
  • Optimize operational processes to improve efficiency and reduce costs.
  • 6. Strategic Support :

  • Assist in developing and implementing business strategies, including tracking KPIs and milestones.
  • Prepare briefing materials for meetings, including agendas, minutes, and follow-ups.
  • Support the Founder in maintaining and building relationships with strategic partners and clients.
  • 7. Personal Assistance :

  • Handle personal tasks and errands as required by the Founder, ensuring a work-life balance.
  • Manage personal travel arrangements, events, and other logistics.
  • Key Qualifications Experience :

  • Minimum of 8 years of experience as an Executive Assistant to a C-level executive, preferably within the finance or technology sectors.
  • Education :

  • Bachelor’s degree in Business Administration, Finance, or a related field; MBA or relevant certifications are a plus.
  • Skills :

  • Exceptional organizational and time management skills.
  • Strong project management abilities, with experience in leading cross-functional teams.
  • Excellent written and verbal communication skills, with the ability to draft high-level correspondence.
  • Discretion and confidentiality in handling sensitive information.
  • Attributes :

  • Proactive and able to anticipate the Founder’s needs.
  • High level of emotional intelligence and professionalism.
  • Ability to thrive in a fast-paced, dynamic environment.
  • Strong attention to detail and commitment to accuracy.
  • Compensation

  • Competitive salary with potential for performance-based bonuses.
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    Executive Assistant • India

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