[09 / 10 / 2025] Human Resources Associate / Specialist

JD-HR Associate

Key Roles and Responsibilities :

1. Recruitment Support

o Assist in posting job openings and screening resumes.

o Schedule interviews and coordinate with candidates.

o Prepare job offer letters, contracts, and new hire documentation.

2. Employee Onboarding

o Assist with onboarding new employees, including preparation of orientation materials.

o Ensure all required documents are collected and filed for new hires.

o Help new employees settle into their roles by introducing them to the team and company policies.

3. Employee Records and Documentation

o Maintain accurate employee records (e.g., personal information, employment history, training, etc.).

o Update HR databases and filing systems.

o Ensure all documentation complies with company policies and legal requirements.

4. Training and Development Support

o Assist with scheduling and organizing training sessions.

o Maintain records of employee training and certifications.

o Coordinate logistics for training programs, including room booking and materials.

5. Employee Relations Assistance

o Provide support for resolving employee queries or concerns.

o Help in handling administrative tasks related to employee grievances or disputes.

o Track employee attendance, leave, and absences.

6. Compliance and Legal Support

o Ensure employee documentation (contracts, IDs, etc.) complies with school standards.

o Maintain confidentiality of sensitive HR-related information.

o Assist in preparing reports for audits or compliance checks.

7. HR Communication

o Prepare and distribute internal HR communications, such as policies, memos, or announcements.

o Help with organizing employee surveys or feedback forms.

o Assist in organizing company events, meetings, or team-building activities.

8. Health and Safety Administration

o Assist in managing employee health and safety records.

o Help with safety training, ensuring employees are informed about company safety protocols.

o Monitor employee absence due to illness or injury and coordinate related paperwork.

9. General HR Administrative Support

• Provide general administrative support to the HR team, such as scheduling meetings, preparing documents, and managing office supplies.
• Handle daily HR queries from employees and assist in resolving minor issues.
• Support the HR Manager with project-related tasks or initiatives.
• Support with preparing & printing confidential letters, email etc.