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Unitile - Manager - Office Administration

Unitile - Manager - Office Administration

United Office Systems Pvt. Ltd.Mumbai, India
2 days ago
Job description

Description : ABOUT UNITILE :

  • Celebrating 31 years of excellence, Unitile shines as a beacon of innovation and trust in the building materials industry.
  • Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India's number one raised access floor brand and Asia's Prestigious Rising Brand (2021) by BARC.
  • As a Great Place to Work Certified company, we prioritize a positive work culture fostering collaboration and growth, ensuring our employees feel valued and empowered.
  • Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.
  • Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space's efficiency, adaptability, and aesthetics by seamlessly blending form and function.
  • With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.
  • Unitile is poised to continue leading the way in innovation and sustainability.
  • By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow's spaces.
  • We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.

KEY Operations Oversight :

  • Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.
  • Ensure smooth coordination and implementation of admin services at the head office and factory units.
  • Procurement & Cost Control :

  • Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams.
  • Review and approve expenses related to admin activities including utilities, telecom, courier, printing, and pantry costs.
  • Inventory & Vendor Management :

  • Maintain accurate records of company assets and stationery stock.
  • Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.
  • Manage vendor contracts, renewals, and performance.
  • Facility & Infrastructure Management :

  • Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.
  • Oversee space planning, allocation, and optimization across all locations.
  • Insurance & Licenses :

  • Maintain and update insurance records (property, liability, employee).
  • Ensure timely renewal of statutory licenses including Shops & Establishment registration.
  • Handle Mediclaim documentation and maintain central records for rent / lease agreements.
  • Budgeting & MIS :

  • Prepare and monitor the admin budget; track actual vs.
  • projected spends and identify variances.
  • Maintain MIS for expenses, contracts, assets, and facilities.
  • Generate half-yearly reports on ERP to review budget adherence.
  • Policy & Compliance :

  • Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.
  • Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety standards.
  • Event & Logistics Management :

  • Plan and execute internal and external company events, workshops, and employee engagement programs.
  • Oversee logistical arrangements and procurement for corporate events and festivals.
  • Team Leadership :

  • Lead the front office and admin team, set clear KPIs, and drive performance.
  • Establish hygiene and facility trackers to ensure a clean and efficient work environment.
  • Technology & Automation :

  • Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.
  • Implement automation tools to streamline repetitive tasks and reduce manual overhead.
  • Audit Support & Documentation :

  • Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.
  • Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.
  • Sustainability & ESG Practices :

  • Promote eco-friendly practices in daily office operations power saving, waste segregation, and reduced paper use.
  • Align admin practices with the companys sustainability and ESG goals.
  • Reporting & Systems :

  • Ensure accurate and timely updates of admin data in ERP systems.
  • Monitor adherence to SOPs and track turnaround times for key administrative processes.
  • REQUIRED SKILLS, QUALIFICATION AND Proven leadership and team management capabilities.

  • Strong orientation toward cost efficiency and resource optimization.
  • Demonstrates confidence and decisiveness in execution.
  • Excellent interpersonal and communication skills.
  • Effective presentation skills with an independent, proactive mindset.
  • Ability to deliver consistently within defined timelines.
  • Clarity in verbal and written communication.
  • Strong time management and task prioritization abilities.
  • Exceptional organizational and multitasking skills.
  • Proficient in MS Office and ERP platforms.
  • Solid understanding of regulatory frameworks and compliance requirements.
  • Qualification and Experience :

  • Bachelors degree or a related discipline.
  • Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment.
  • Female candidates are encouraged to apply as part of our commitment to promoting workplace diversity.
  • Salary would be in line with the experience.
  • ITS MUCH MORE THAN WORK HERE AT UNITILE!

    (ref : iimjobs.com)

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